Fire Administrative Assistant

San Pasqual Band Of Diegueno Mission Indians Of California; Valley Center (CA); On-site; USD 27,552 - 30,307; Part time

Job summary

San Pasqual Band of Mission Indians seeks a part-time office administrator in Valley Center, CA to support clerical and administrative duties, maintain confidentiality, and assist the public. Responsibilities include coordinating office operations, preparing documents in Microsoft Office, handling records and time sheets, and responding to inquiries.

A valid California driver’s license is required. Requires high school diploma and 2+ years of administrative experience; proficient with Adobe

Qualifications

• High School Education or GED.
• 2+ years administrative experience.
• Detailed oriented with good analytical skills a must.
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat Pro, Intacct, AI-powered productivity tools, and Gronk.
• Ability to write, speak, and interact clearly and professionally.
• Strong multi-tasking, organizational and time-management skills.
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Must possess and maintain a valid California Driver's License.

Responsibilities

• Responsible for managing and coordinating clerical support services, office, and administrative functions, handling confidential and time-sensitive materials, and acting as contact with other government agencies.
• Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing. Creates and modifies various documents using Microsoft Suite of business products.
• Coordinate Fire Department’s office daily operations and organizes work projects; sets priorities and meets deadlines; and performs diverse clerical and administrative tasks.
• Maintains records and develops a variety of documents and forms; prepares, posts and distributes agenda materials, draft reports, project management documents, resolutions and ordinances; and develops marketing and promotional materials.
• Handles sensitive information including reports, memos, files and general correspondence; gathers and reviews time sheets; manages attendance control; and distributes department’s mail.
• Responds to questions and concerns from the general public; receives visitors and handles telephone calls.
• Uses computers for research and to develop documents; inputs, retrieves and references various computer data management systems.
• Processes various grants and completes grant reporting in a timely manner.
• Processes invoices, prepares purchase orders, and orders supplies.
• Other duties as assigned.

Skills

Attention to detail

Analytical skills

Multitasking

Time management

Professional communication

Education

High School Education or GED

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Intacct

AI-powered productivity tools

Gronk

Job description

Job DetailsJob Location: Valley Center, CA 92082Position Type: Part TimeSalary Range: $20.00 - $22.00 HourlyUnder general supervision performs a wide variety of routine and complex office, clerical and administrative support tasks and duties; enforces and is highly responsible for strict confidentiality procedures; assists the public by providing information personally or directing information requests according to established procedures; sorts, logs and maintains records and other documents; learns policies, procedures and work methods associated with assigned duties; and performs other related duties as required.<\/p>

Principal Duties and Responsibilities<\/h3>

• Responsible for managing and coordinating clerical support services, office, and administrative functions, handling confidential and time-sensitive materials, and acting as contact with other government agencies.<\/li>
• Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing. Creates and modifies various documents using Microsoft Suite of business products.<\/li>
• Coordinate Fire Department’s office daily operations and organizes work projects; sets priorities and meets deadlines; and performs diverse clerical and administrative tasks.<\/li>
• Maintains records and develops a variety of documents and forms; prepares, posts and distributes agenda materials, draft reports, project management documents, resolutions and ordinances; and develops marketing and promotional materials.<\/li>
• Handles sensitive information including reports, memos, files and general correspondence; gathers and reviews time sheets; manages attendance control; and collects, sorts and distributes department’s mail.<\/li>
• Responds to questions and concerns from the general public; receives visitors and handles telephone calls.<\/li>
• Uses computers for research and to develop documents; inputs, retrieves and references various computer data management systems.<\/li>
• Processes various grants and completes grant reporting in a timely manner<\/li>
• Processes invoices, prepares purchase orders, and orders supplies.<\/li>
• Other duties as assigned.<\/li><\/ul>
  QualificationsEducation, Qualifications & Skills<\/h3>

  • High School Education or GED.<\/li>
  • 2+ years administrative experience<\/li>
  • Detailed oriented with good analytical skills a must<\/li>
  • Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat Pro, Intacct, AI-powered productivity tools, and Gronk.<\/li>
  • Ability to write, speak, and interact clearly and professionally<\/li>
  • Strong multi-tasking, organizational and time-management skills.<\/li>
  • Can handle sensitive information with the highest degree of integrity and confidentiality<\/li>
  • Must be able to lift/carry/empty up to 20 lbs.<\/li>
  • Must be able to occasionally crouch, bend, lift, walk, stand, pull, push, kneel, reach, repetitive hand motion, and sit.<\/li>
  • Must pass the initial drug screen and background check.<\/li>
  • Must possess and maintain a valid California Driver's License.<\/li><\/ul>

    In accordance with the San Pasqual Band of Mission Indians’ Policies and Procedures, preference in hiring, transfers, and promotions shall be given to qualified applicants in the following order: 1. San Pasqual Band of Mission Indians Tribal Members. 2. Spouse of an enrolled Tribal Member who contributes to the household 3. San Pasqual Band of Mission Indians Lineal Descendants. 4. Other Native Americans 5. Non-Native Americans.<\/p>