IT Administrative Specialist - Precise Scheduling & Reporting

Synergy Information Solutions

Palm Desert (CA)

On-site

USD 52,000 - 70,000

Full time

6 days ago

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Benefits offered by this job

Work-life balance

Comprehensive benefits

Supportive culture

Growth opportunities

Job summary

Synergy Information Solutions, a California-based consulting firm, seeks an Administrative Support Specialist to assist the IT team with precise, recurring reporting and scheduling. You will manage complex calendars, route calls professionally, and help coordinate internal and external IT events and vendors.

Ideal candidates bring 4+ years in administrative roles, strong Excel and Outlook skills, and a proactive, detail-focused mindset.

Qualifications

4+ years in an administrative, office coordinator, or similar support role.
Experience managing calendars, scheduling meetings, and coordinating events.
Ability to follow documented processes with precision.
Experience within an IT or technology organization preferred.

Responsibilities

Answer incoming calls and route them appropriately, maintaining a professional tone.
Manage complex scheduling and calendar coordination across multiple people and time zones.
Prepare recurring internal reports to a high standard of accuracy.
Maintain accurate records and tasks across systems, creating tickets and tracking time entries.
Assist in planning and coordinating internal and external IT events and tradeshows.
Anticipate needs and flag issues early, ensuring completion before handoff.
Handle ad-hoc tasks with researched options and recommended approaches.
Provide additional administrative support to keep the team organized.
Support the IT team with miscellaneous administrative duties as needed.