IT Asset & Purchasing Coordinator

Florida; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

State retirement package

Paid holidays

Annual leave

Health insurance

Job summary

Florida Department of Business & Professional Regulation in Tallahassee is seeking a Purchasing Specialist to provide administrative support to the Director’s Office and divisions. The role oversees purchasing, IT asset coordination, and day‑to‑day division operations, including managing ticket queues and mail, and coordinating procurement through MFMP and P‑Card processes.

You will coordinate logistics for IT equipment, work with vendors and field teams to ensure timely delivery, and act as

Qualifications

• Minimum 3 years of administrative or clerical experience in a professional office environment.
• At least 2 years of experience using Microsoft Word, Excel and Outlook.
• Valid Driver License.
• Preference given to MFMP and/or WORKS experience.

Responsibilities

• Provide administrative support to the Director’s Office and division units, including managing assigned ticket queues, recording detailed ticket updates, resolving completed requests, coordinating mobile devices, tablets and IT assets, and handling incoming and outgoing mail.
• Responsible for purchasing Technology items, office supplies and telecommunications equipment for the Department using a Purchasing Card (P-Card) and/or MFMP eProcurement system; reconcile P-Card transactions in WORKS and other invoices; maintain files and spreadsheets of detailed records; process RFQs for commodities and services from State Contract vendors.
• Coordinate procurement, logistics, shipping, receiving and distribution of Technology equipment for the Department; coordinate shipment and receipt of IT equipment between Headquarters, units and field locations; ensure proper transfer of equipment to appropriate unit.
• Collaborate with vendors, shipping providers, Technology staff, field technicians to ensure timely delivery; address delayed/damaged shipments; update tickets upon completion.
• Provides operational support to the Division of Technology’s Director’s Office and units; acts as Fleet manager; reconciles vehicle card charges with logs; analyzes charges and receipts.
• Performs related work as required

Skills

Office procedures

Initiative

Plan and organize

Integrity

Data analysis

Understanding rules & procedures

Time management

Prioritization

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Florida Department of Business & Professional Regulation in Tallahassee is seeking a Purchasing Specialist to provide administrative support to the Director’s Office and divisions. The role oversees purchasing, IT asset coordination, and day‑to‑day division operations, including managing ticket queues and mail, and coordinating procurement through MFMP and P‑Card processes.

You will coordinate logistics for IT equipment, work with vendors and field teams to ensure timely delivery, and act as