IT Asset Coordinator

Brooksource; Oklahoma City (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Eight Eleven Group in Oklahoma City is seeking an IT Asset Coordinator to manage IT supplies and inventory across statewide locations. You will record, track, and report assets in compliance with department procedures.

Responsibilities include quarterly inventory audits, surplus events, stockroom organization, and supporting the Help Desk with equipment setup. Requires ability to lift 50 lbs and pass a background check.

Qualifications

• Strong background in inventory, asset management or materials control, preferably with IT hardware and peripherals.
• High School Diploma or equivalent.
• Ability to lift up 50 lbs. without assistance.
• Must pass background and vehicle check.

Responsibilities

• Record activity related to receipt, transfer, storage, return, maintenance and decommissioning of inventory.
• Ensure physical inventory balances with Asset Management system at all times.
• Conduct revolving quarterly inventory audits.
• Conduct regular surplus events, minimum once per quarter.
• Maintain stockroom organization and proper storage of items.
• Retain working knowledge of stocked items.
• Assist in establishing re-order thresholds.
• Document and maintain SOPs and WI based on duties.
• Aid the IT Help Desk, including exchanging printer cartridges and setting up new workstations.
• Perform other duties as assigned by management.

Skills

Asset management

IT terminology

Microsoft 0365

Excel

Pivot charts

Data filtering

Communication skills

Interpersonal skills

Travel willingness

Time management

Education

High School Diploma

Job description

The IT Asset Coordinator will be responsible for coordinating and managing IT supplies and equipment. Primary responsibilities include direct monitoring over IT inventory/spare components held at various locations throughout the state. Asset Management duties include the proper recording and reporting of all incoming/outgoing assets in compliance with department and organization standards.

Principle Responsibilities: (Essential Functions)

• Record all activity related to receipt, transfer, storage, return, maintenance, decommission, etc., of inventory into tracking system in compliance with IT Inventory Management and Accounting Procedures.
• Ensure at all times that physical inventory is reconciled and in balance with Asset Management system.
• Conduct revolving quarterly inventory audits
• Conduct regular surplus events, with a minimum of one per quarter
• Maintain proper organization of stockroom and supply areas
• Retain working knowledge of stocked items
• Assist in establishing and maintaining re-order thresholds
• Establish, document, and maintain Standard Operating Policies (SOP) and Written Instructions (WI) based on duties
• Aid the IT Help Desk as needed; including exchanging printer cartridges, setting up new workstations for personnel, etc.
• Other relative duties as assigned by management

Job Requirement Skills:

• Competent in compiling, storing and maintaining data related to asset management
• Ability to comprehend terminology related to Information Technology
• Intermediate level experience in computer applications, including Microsoft 0365, with moderate skills in Excel creating filtered lists, graphs, pivots charts, etc.
• Self-motivated and flexible with the ability to prioritize workload and balance multiple tasks concurrently in a fast-paced environment
• Excellent verbal and written communication skills
• Possess good interpersonal skills. Comfortable interacting across multiple levels of the organization and liaise with other departments, personnel, and external business entities.
• Willingness to travel routinely (during business hours) to conduct inventory audits or other related activities
• Attention to detail with good organizational and time-management skills

Education/Experience:

• Strong background in inventory, asset management or materials control, preferably with IT hardware and peripherals
• High School Diploma or equivalent

Other Requirements:

• Ability to lift up 50 lbs. without assistance
• Ability to perform prolonged physical activities related to Asset Control (performing audits, regular stockroom organizing, receiving equipment, loading and transporting equipment for surplus, forklift operation, etc.)
• Must pass background and vehicle check

Applications accepted through September 30th

Eight Eleven Group is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation, and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.