Asset Management Specialist

TPI Global Solutions; Montgomery (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

TPI Global Solutions in Montgomery, Alabama seeks an IT Asset Management Specialist to oversee end-to-end lifecycle management of agency technology assets, ensuring accurate receiving, tagging, tracking, and disposal in line with state policies.

The role supports inventory accuracy, compliance, and financial stewardship across IT resources, coordinating with procurement, security, and IT operations to maintain audit-ready records and efficient asset flow.

Qualifications

• Minimum 3–5 years of experience in IT asset management, inventory control, logistics, procurement, or related operational role.
• Experience with asset management systems and reporting to support audits and compliance.
• Familiarity with IT hardware, RFID/barcode tagging technologies, and asset lifecycle processes.

Responsibilities

• Receive incoming IT equipment, verify shipment accuracy, and document all assets.
• Apply asset tags and classify hardware for accurate inventory.
• Maintain detailed inventory records in the asset management system, including location and ownership.
• Track movement of equipment through chain-of-custody procedures.
• Conduct periodic physical inventory audits and reconcile discrepancies.
• Prepare audit documentation and compliance records for internal/external audits.
• Support asset lifecycle activities including deployment, transfers, repairs, returns, surplus processing, and disposal.
• Collaborate with procurement, finance, security, and IT operations to ensure inventory accuracy and compliance.
• Assist in developing and improving asset management policies and procedures.

Skills

Asset tagging

Inventory management

IT hardware knowledge

Audit & compliance

Chain of custody

Data security

Analytical thinking

Documentation

Communication

Team collaboration

RFID/barcode tech

Education

High school diploma or equivalent

Bachelor/associate in IT, business, logistics or related field

Tools

Asset management software

Spreadsheets & reporting tools

Job description

The IT Asset Management Specialist is responsible for the end-to-end lifecycle management of technology assets across the agency. This role ensures all IT equipment is properly received, recorded, tagged, tracked, maintained, audited, and disposed of in accordance with state policies, federal guidelines, and internal controls. The position supports operational accountability, inventory accuracy, compliance, and financial stewardship of IT resources.

Key Responsibilities

Asset Receiving and Inventory Management

Receive incoming IT equipment, verify shipment accuracy, and document all received assets.

Assign and apply asset tags, ensuring proper identification and classification of all hardware.

Maintain detailed inventory records within the agency's asset management system, including asset location, status, ownership, and lifecycle information.

Track the movement of equipment through formal chain-of-possession and chain-of-custody procedures.

Asset Auditing and Compliance

Conduct periodic physical inventory audits and reconcile discrepancies through investigation and documentation.

Prepare audit documentation, compliance records, and reports for internal and external audit activities.

Ensure inventory records remain accurate, complete, and audit-ready at all times.

Asset Lifecycle Management

Support all phases of the asset lifecycle, including Deployment, Transfers, Reassignments, Repairs, Returns, Surplus processing, Disposal

Ensure surplus and disposal activities comply with state surplus regulations, environmental requirements, and data security standards.

Operational Support and Process Improvement

Maintain organized and secure storage areas for all IT assets.

Collaborate with procurement, finance, security, and IT operations teams to ensure inventory accuracy and compliance with agency standards.

Assist in the development, implementation, and improvement of asset management policies, procedures, and best practices.

Respond to asset management inquiries and provide operational reporting and process improvement recommendations.

Required Skills and Abilities

Strong attention to detail and ability to maintain accurate and complete records.

Knowledge of IT hardware, including computers, peripherals, networking equipment, mobile devices, and related technologies.

Experience with asset tagging, inventory management systems, and barcode/RFID technologies.

Ability to investigate and reconcile inventory discrepancies.

Understanding of chain-of-custody and chain-of-possession protocols.

Ability to prepare and maintain audit-ready documentation.

Strong organizational skills with the ability to maintain orderly storage and work environments.

Analytical thinking and problem-solving abilities.

Ability to safely lift and move IT equipment within reasonable limits.

Excellent written and verbal communication skills.

Ability to work independently and effectively collaborate across multiple teams.

Proficiency with asset management software, spreadsheets, and reporting tools.

Preferred Qualifications

Experience working in a government or public-sector environment.

Familiarity with state surplus property and disposal regulations.

Experience with IT Asset Management (ITAM) frameworks such as: ITIL, ISO/IEC 19770, Other industry-recognized asset management standards

Previous experience in procurement, inventory control, logistics, or related operational functions.

Education and Experience

Required - High school diploma or equivalent.

Preferred - Associate or bachelor's degree in: Information Technology, Business Administration, Logistics, Supply Chain Management, Related field

Experience

Minimum of 3 to 5 years of experience in IT asset management, inventory control, logistics, procurement, or a related operational role.

Physical Requirements

Ability to safely lift, carry, and move IT equipment and related materials within reasonable limits.

Ability to perform periodic physical inventory counts in office, storage, and warehouse environments.

This position works closely with IT, procurement, finance, security, and operational teams to ensure the effective management, accountability, and compliance of technology assets throughout their lifecycle. The role requires a high degree of accuracy, organization, and accountability in handling agency-owned equipment and inventory records.