IT Administrative & Billing Coordinator

01 FirstDay Foundation; San Antonio (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

FirstDay Foundation is seeking an IT Administrative Assistant to provide comprehensive administrative, financial, and operational support to the IT department. You will manage vendor invoices, assist with budgets, and track IT procurements in a fast-paced environment.

The ideal candidate is analytical, highly organized, and capable of managing multiple priorities while delivering excellent service to vendors and internal teams.

Qualifications

• Associate degree or equivalent experience in business administration, accounting, IT, or related field.
• Experience with IT billing, procurement, and budget tracking preferred.
• Strong organization and attention to detail.

Responsibilities

• Process, review, and upload vendor invoices for timely payment.
• Monitor invoice status and resolve billing discrepancies.
• Maintain financial records, credit card expenditures, and purchase orders.
• Assist with reconciliation of vendor accounts and invoice tracking.
• Coordinate with procurement, finance, and project management teams for accurate cost allocations.
• Develop and maintain reports and documentation related to IT billing and expenditures.
• Track IT service requests and equipment orders to provide status updates.

Skills

Analytical Thinking

Organization & Time Management

Financial Accuracy & Accountability

Collaboration & Teamwork

Customer Service

Communication & Coordination

Confidentiality & Professionalism

Education

Associate degree in Business Administration/Accounting/IT or related field

Tools

Microsoft Office 365

Workday

Acumatica

Job description

FirstDay Foundation is seeking an IT Administrative Assistant to provide comprehensive administrative, financial, and operational support to the IT department. You will manage vendor invoices, assist with budgets, and track IT procurements in a fast-paced environment.

The ideal candidate is analytical, highly organized, and capable of managing multiple priorities while delivering excellent service to vendors and internal teams.