Campus Administrative & Events Coordinator

Cornell Tech; New York (NY); Hybrid; USD 40,000 - 44,000; Full time

Job summary

Cornell Tech in New York City is seeking an Administrative Assistant to support a high-functioning team of faculty and staff. The role focuses on meeting planning, travel, reimbursements, and document preparation, with an emphasis on accuracy and customer service.

Hybrid, full-time position on Roosevelt Island; requires flexibility for evening/weekend events and a proactive, collaborative approach to campus operations.

Qualifications

• Associate degree with 2-4 years office experience or equivalent combination of education and experience.
• Proven verbal and written communication skills with an attention to detail.
• Ability to work both independently and with a team, establishing and accomplishing priorities, coordinating projects and handling multiple tasks.
• Exemplary organizational skills with a keen sense of detail and ability to exercise sound judgment.
• Ability to handle highly sensitive and confidential information with tact and discretion.
• Must maintain respectful, positive working relationships with all co-workers and the general public, and use good judgment in recognizing scope of authority.
• Proficiency in Word, Excel and Outlook is essential; able to use databases, spreadsheets, and web applications.

Responsibilities

• Plan, organize, schedule, and coordinate faculty and staff activities including seminars, symposia, and workshops; coordinate travel arrangements and day-of-event logistics.
• Prepare, process, and track requisitions and reimbursements; develop spreadsheets and reports; advise on billing procedures.
• Provide administrative assistance for staff and faculty: manage calls, meetings, supplies, web pages, and visitor inquiries; ensure smooth daily operations.
• Create and maintain spreadsheets, documents, and correspondence; draft proposals and manuscripts; maintain filing systems and databases.
• Assist with research proposal submission in coordination with Sponsored Research; prepare budget forms and submission materials.
• Prepare and assist with research materials; maintain calendars and organize materials for workshops and presentations.
• Perform other duties; participate in compliance trainings and contribute to a positive campus culture.

Skills

Communicates Effectively

Ensures Accountability

Customer Focus

Nimble Learning

Collaborates

Education

Associate degree or equivalent

Tools

Word

Excel

Outlook

Job description

Cornell Tech in New York City is seeking an Administrative Assistant to support a high-functioning team of faculty and staff. The role focuses on meeting planning, travel, reimbursements, and document preparation, with an emphasis on accuracy and customer service.

Hybrid, full-time position on Roosevelt Island; requires flexibility for evening/weekend events and a proactive, collaborative approach to campus operations.