Administative Assistant

cairo communication systems (ccs); Hauppauge (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and dental plans

Vision plans

Disability plans

401K with match

Tuition reimbursement

Onsite gym / gym membership

Life insurance

Paid holidays and vacation

Certification gifts

Job summary

Custom Computer Specialists is seeking an Administrative Assistant to process product and service sales orders and invoices within our Enterprise Programs Division. The role emphasizes accurate records, coordination with program leads, and supporting fast-paced operations.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities while maintaining timely communication with customers and internal teams. Associates degree or equivalent required.

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Associates degree or equivalent required.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing

Invoicing

Microsoft Excel

NetSuite

Attention to detail

Organizational skills

Deadline management

Written communication

Verbal communication

Education

Associates degree or equivalent

Tools

NetSuite

CRM systems

ERP systems

Job description

We are a growing IT company; a great place to start and grow your career!

CCS is a leading technology consulting firm providing best in class solutions to our clients for over 45 years. Expressed simply in our tagline – Right People, Right Results, Right Careers! Our philosophy is, in fact, an obsession that drives our behavior, our culture and our work. It’s why we put tremendous emphasis on hiring individuals that embody the principles that align with our obsession. We continue to successfully provide network integration, support services, products solutions, and applications services to our valued clients in the northeast. Our focus is simple...our goal is to make technology easy and to help our clients use it as effectively as possible.

The Administrative Assistant will play a critical role in ensuring accurate and timely processing of product and service sales orders and invoices within our Enterprise Programs Division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

Salary: $55,000-$65,000

What You’ll Do:

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

What You Bring:

• • Previous experience in data entry, billing, or invoicing preferred.
  • Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
  • Strong attention to detail and organizational skills.
  • Ability to meet deadlines and manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Associates degree or equivalent required.

• Preferred but Not Required

  • Experience with “Milestone” construction integration services billing.
  • Familiarity with NetSuite databases.
  • Experience using CRM or ERP systems.

#IND

CCS Offers:

• Competitive salaries
• Comprehensive benefits including:
  • Medical and dental plans
  • Company paid vision and short and long term disability plans
  • Flexible spending programs including Healthcare, Dependent Care, Transit and Parking
  • 401K with employer match
  • Tuition reimbursement
  • Onsite fitness center (or gym membership reimbursement for client or satellite based employees)
  • Company paid life Insurance
  • Paid holidays and vacation
  • Technical certification gift card rewards program

Come experience our unique culture and see how our “right people, right results” philosophy has led to our outstanding success! We are great place to start your IT career!

EEO Statement:

Custom Computer Specialists is an Aff…? All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation to apply for this position or to enable qualified individuals with disabilities to perform essential job functions, contact [e-mail] or 631-864-6699.