IP Practice Support Specialist

Nixon Peabody LLP; Los Angeles (CA); Hybrid; USD 58,000 - 79,000; Full time

Benefits offered by this job

Hybrid work schedule

Equal Opportunity Employer

Job summary

Nixon Peabody LLP is seeking an IP Resource Assistant to support the IP Practice Group in Los Angeles. You will handle filing, document management, and basic IP tasks with a hybrid work option.

Ideal candidates have 0–2 years of admin or IP experience, a Bachelor's degree (or equivalent) and strong attention to detail. You will navigate IP systems and coordinate with teams to keep matters organized.

Qualifications

• 0–2 years of administrative or IP experience, preferably within a law firm or professional services environment.
• Bachelor’s Degree preferred. Work experience in lieu of a degree will be considered.
• Willing to learn and navigate IP systems (Pattsy Wave, Aderant, Chrome River, NetDocuments).
• Excellent attention to detail and ability to file documents in the correct folder.

Responsibilities

• Prepare or assist with IP formalities and tasks (assignments, preparing file folders, bates stamping).
• Assist with IP prosecution and/or IP litigation document preparation.
• Review emails, identify client matters, and save electronically into the correct folder.
• Send reporting documents to clients (Office Actions, Notices of Recordation, Notices of Publication).
• Assist with USPTO and IP litigation procedures (IDS, reexamination, IPR).
• Coordinate with New Business Intake for new matter openings and conflict checks.
• Process vendor invoices and expense reports in Chrome River.
• Maintain prosecution folders in the firm’s document management system.
• Provide on-site administrative support to IP team and collaborate with staff.
• Perform other duties as assigned.

Skills

Administrative support

Attention to detail

Communication skills

Confidentiality

Multitasking

Education

Bachelor's Degree

Tools

Pattsy Wave

Aderant

Chrome River

NetDocuments

Microsoft Office Suite

Job description

Nixon Peabody LLP is seeking an IP Resource Assistant to support the IP Practice Group in Los Angeles. You will handle filing, document management, and basic IP tasks with a hybrid work option.

Ideal candidates have 0–2 years of admin or IP experience, a Bachelor's degree (or equivalent) and strong attention to detail. You will navigate IP systems and coordinate with teams to keep matters organized.