Hybrid IP Admin & Filing Specialist

Nixon Peabody LLP; Washington (District of Columbia); Hybrid; USD 58,000 - 79,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Nixon Peabody LLP in Washington, DC seeks an IP Resource Assistant to provide administrative support to the IP Practice Group, profile incoming emails, file documents, process invoices, and assist with USPTO filings. The role may specialize in patent litigation, prosecution, or trademarks, with a hybrid work schedule available.

Ideal candidates have 0-2 years of administrative or IP experience; a Bachelor’s degree is preferred.

Qualifications

• 0-2 years of administrative or IP experience, preferably within a law firm or professional services environment.
• Bachelor's Degree preferred. Work experience in lieu of a degree will be considered.
• Willing to learn and navigate IP systems such as Pattsy Wave, Aderant, Chrome River, and NetDocuments.
• Excellent attention to detail and ability to research client matter to identify the appropriate folder to file documents.

Responsibilities

• Prepare or assist with IP formalities and tasks (assignments, preparing file folders, bates stamping, etc.).
• Assist with IP prosecution and/or IP litigation document preparation.
• Review incoming email correspondence and file into the correct client matter folder.
• Send reporting documents to clients (e.g., Office Actions, Notices of Recordation).
• Assist with USPTO and IP litigation procedures (IDS, reexamination, IPR).
• Conduct research on IP prosecution and/or litigation projects.
• Coordinate with New Business Intake for new matter openings and conflict checks.
• Process incoming vendor invoices and expense reports (Chrome River).
• Maintain prosecution folders in the document management system.
• Provide on-site administrative support to the IP team.

Skills

Administrative support

IP familiarity

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree preferred

Tools

Pattsy Wave

Aderant

Chrome River

NetDocuments

USPTO knowledge

Job description

Nixon Peabody LLP in Washington, DC seeks an IP Resource Assistant to provide administrative support to the IP Practice Group, profile incoming emails, file documents, process invoices, and assist with USPTO filings. The role may specialize in patent litigation, prosecution, or trademarks, with a hybrid work schedule available.

Ideal candidates have 0-2 years of administrative or IP experience; a Bachelor’s degree is preferred.