IP Practice Support Specialist (Hybrid)

Nixon Peabody LLP; Washington (District of Columbia); Hybrid; USD 58,000 - 79,000; Full time

Job summary

Nixon Peabody LLP seeks an IP Resource Assistant to support the IP Practice Group with admin tasks, email profiling, invoicing, and filing with courts and the USPTO. The role may focus on patent litigation, prosecution, or trademarks, depending on expertise.

A hybrid work schedule is available in Washington, DC, with opportunities to learn IP systems, maintain confidentiality, coordinate onboarding, and collaborate across teams to keep matters organized and compliant.

Qualifications

• 0-2 years of administrative or IP experience, preferably within a law firm.
• Bachelor’s Degree preferred; Work experience in lieu of a degree will be considered.
• Willing to learn and navigate IP systems (e.g., Pattsy Wave, Aderant, Chrome River, NetDocuments).
• Excellent attention to detail and ability to file documents in the correct folders.
• Working knowledge of Windows-based software (MS Office).

Responsibilities

• Prepare or assist with IP formalities (assignments, filing, Bates stamping).
• Assist with IP prosecution or IP litigation documents.
• Review incoming emails and file by matter.
• Send reporting documents to clients (Office Actions, Notices of Recordation, Notices of Publication).
• Assist with USPTO/IP procedures (IDS, reexamination, IPR).
• Research IP prosecution rules and regulations (e.g., MPEP, TMEP, CFR).
• Coordinate with New Business Intake for new matter openings and conflicts checks.
• Process vendor invoices and expense reports in Chrome River.
• Maintain prosecution folders in the document management system.
• Provide on-site administrative support to the IP team.

Skills

Attention to detail

Interpersonal communication

Microsoft Office

Confidentiality

Time management

Research skills

Education

Bachelor’s Degree preferred

Tools

Pattsy Wave

Aderant

Chrome River

NetDocuments

Job description

Nixon Peabody LLP seeks an IP Resource Assistant to support the IP Practice Group with admin tasks, email profiling, invoicing, and filing with courts and the USPTO. The role may focus on patent litigation, prosecution, or trademarks, depending on expertise.

A hybrid work schedule is available in Washington, DC, with opportunities to learn IP systems, maintain confidentiality, coordinate onboarding, and collaborate across teams to keep matters organized and compliant.