IP Practice Support Specialist

Cooley LLP; Washington (District of Columbia); On-site; USD 57,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account (HSA)

Dental insurance

Vision insurance

Flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term disability

PTO 20 days

Holidays 10 days

Parental leave

Fertility benefits

Job summary

Cooley LLP's IP Services team seeks an IP Practice Support Assistant to assist with administrative projects for Patent Prosecution, Counseling, and Trademark/Copyright/Advertising groups. You will support practitioners and paralegals with docketing, IDS handling, document procurement, billing tasks, and travel and meeting logistics.

Proficiency in Microsoft Office and iManage is expected after orientation. A Bachelor's Degree and prior administrative experience in a professional environment are

Qualifications

• Attention to detail, strong organizational skills, and ability to prioritize work to meet deadlines.
• Proficiency in Microsoft Office suite, iManage and other firm applications after orientation.
• Bachelor's degree preferred; prior administrative experience in a professional services environment is a plus.

Responsibilities

• Process new docket number requests, conflict checks and new matter number requests.
• Obtain patent documents via public or firm-vendor resources.
• Order and secure certified patent/trademark documents.
• Upload IDS references via EFS.
• Assist with special projects and billing tasks.
• Coordinate travel and schedule meetings; reserve conference rooms.
• Enter practitioner time and fixed fees in timekeeping system.
• Assist with monthly client bills and prebills; prepare cover letters.

Skills

Microsoft Office

iManage

Education

Bachelor's Degree

Tools

IntApp Time

Chrome River

Job description

Cooley LLP's IP Services team seeks an IP Practice Support Assistant to assist with administrative projects for Patent Prosecution, Counseling, and Trademark/Copyright/Advertising groups. You will support practitioners and paralegals with docketing, IDS handling, document procurement, billing tasks, and travel and meeting logistics.

Proficiency in Microsoft Office and iManage is expected after orientation. A Bachelor's Degree and prior administrative experience in a professional environment are