IP Practice Assistant — Hybrid, Filing & Support

Nixon Peabody LLP; Lancaster (CA); Hybrid; USD 58,000 - 79,000; Full time

Job summary

Nixon Peabody LLP in Los Angeles is seeking an IP Resource Assistant to support the IP Practice Group with administrative tasks, email profiling, document filing, and basic IP procedures. The role may specialize in patent litigation, prosecution, or trademark work, and a hybrid work schedule is available.

You will prepare IP filings, manage folders, review emails, handle invoices, and assist with USPTO processes, while coordinating with New Business Intake and other staff to ensure timely,

Qualifications

• 0–2 years of administrative or IP experience, preferably in a law firm.
• Bachelor's Degree preferred; work experience may substitute.
• Willing to learn IP systems (Pattsy Wave, Aderant, Chrome River, NetDocuments).
• Excellent attention to detail and ability to locate files accurately.
• Strong verbal and written communication; maintain confidentiality.

Responsibilities

• Prepare IP filings and file folders; bates stamping and organization.
• Assist with IP prosecution and/or IP litigation document prep.
• Review emails; classify by client matter and file electronically.
• Send reporting documents to clients (Office Actions, Notices, etc.).
• Assist with USPTO and IP litigation procedures (IDS, IPR, etc.).
• Research IP prosecution and litigation projects.
• Coordinate with New Business Intake for new matters and conflicts.
• Process vendor invoices and expense reports (Chrome River).
• Maintain prosecution folders in the document management system.
• Provide on-site IP team support and collaborate with staff.

Skills

Administrative experience

IP knowledge

Microsoft Office

Communication skills

Confidentiality

Independence

Time management

USPTO navigation

Education

Bachelor's degree

Job description

Nixon Peabody LLP in Los Angeles is seeking an IP Resource Assistant to support the IP Practice Group with administrative tasks, email profiling, document filing, and basic IP procedures. The role may specialize in patent litigation, prosecution, or trademark work, and a hybrid work schedule is available.

You will prepare IP filings, manage folders, review emails, handle invoices, and assist with USPTO processes, while coordinating with New Business Intake and other staff to ensure timely,