IP Practice Specialist: Detail‑Oriented Admin & Support

Polsinelli PC; Atlanta (GA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli PC seeks a Practice Specialist to support our IP Department in a dynamic, detail-oriented environment. You will draft and edit documents, coordinate calendars, and assist with client invoicing and vendor processing.

The role requires 5+ years of admin or client service experience, excellent communication, and strong organizational skills. Location flexibility applies as the firm has multiple offices; a comprehensive benefits package accompanies a competitive salary.

Qualifications

• 5+ years of administrative or client service experience.
• Ability to prioritize and manage multiple projects in a fast-paced environment.
• Excellent written and verbal communication skills; strong attention to detail.
• Strong organizational skills and ability to manage calendars, meetings, and travel arrangements.

Responsibilities

• Demonstrate exceptional typing skills; draft, edit, and proofread documents accurately and efficiently.
• Prioritize, meet assignments, deadlines, and manage multiple projects in a fast-paced environment.
• Maintain calendars, coordinate meetings, timesheet entries, travel arrangements and file transfers.
• Apply critical thinking and sound judgment to complete tasks efficiently and improve processes.
• Coordinate vendor invoice processing and assist with client estimates, accruals, and invoicing.
• Maintain and update client and matter files, including file openings and conflict checks in InTapp.
• Develop knowledge of Intellectual Property and practice support; conduct research as needed for client reports.
• May have a billing rate and handle client-related work as assigned; complete eight hours of continuing technical education annually.

Skills

Typing

Attention to detail

Organization

Written & verbal communication

Interpersonal skills

MS Office

Education

Experience in administrative or client service roles

Tools

InTapp

iManage

Chrome River

Adobe

Word

Excel

PowerPoint

Outlook

Job description

Polsinelli PC seeks a Practice Specialist to support our IP Department in a dynamic, detail-oriented environment. You will draft and edit documents, coordinate calendars, and assist with client invoicing and vendor processing.

The role requires 5+ years of admin or client service experience, excellent communication, and strong organizational skills. Location flexibility applies as the firm has multiple offices; a comprehensive benefits package accompanies a competitive salary.