IP Practice Specialist - Detail-Driven Admin Pro

Polsinelli PC; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability

Short-term disability

Parking/Transit reimbursement

401(k)

Employee assistance

Job summary

Polsinelli PC seeks a Practice Specialist to support our Intellectual Property Department. The role involves precise document drafting, rigorous deadline management, calendar coordination, and multitasking across projects in a dynamic firm environment.

You will handle invoicing support, vendor communications, and client reporting, while maintaining files and completing annual training. Preference for offices in SF, Phoenix, or St. Louis, but open to all Polsinelli offices.

Qualifications

• 5+ years of administrative or client service experience preferred.

Responsibilities

• Demonstrate exceptional typing skills; draft, edit, and proofread documents accurately and efficiently.
• Prioritize, meet deadlines, and manage multiple projects in a fast-paced environment.
• Maintain calendar, coordinate meetings, enter timesheets, arrange travel, and handle file transfers.
• Apply critical thinking to complete tasks efficiently and improve processes and workflows.
• Coordinate vendor invoice processing and assist with client estimates, accruals, and invoicing.
• Maintain and update client and matter files, including openings and conflict checks in InTapp.
• Annually complete eight hours of continued technical education through the firm’s training department.

Skills

Attention to detail

Organizational skills

Written & verbal communication

Interpersonal skills

Microsoft Office suite use

Tools

iManage

InTapp

Chrome River

Adobe

Word

Excel

PowerPoint

Outlook

Job description

Polsinelli PC seeks a Practice Specialist to support our Intellectual Property Department. The role involves precise document drafting, rigorous deadline management, calendar coordination, and multitasking across projects in a dynamic firm environment.

You will handle invoicing support, vendor communications, and client reporting, while maintaining files and completing annual training. Preference for offices in SF, Phoenix, or St. Louis, but open to all Polsinelli offices.