IP Practice Specialist: Detail‑Driven Admin & Client Support

Polsinelli PC; Clayton (MO); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) benefits

Employee assistance

Job summary

Polsinelli PC seeks a detail-oriented Practice Specialist to support our IP Department in multiple offices. The role emphasizes accurate drafting, editing, and proofreading of documents such as cover letters and meeting agendas, while coordinating calendars, travel, timesheets, and file transfers.

You will prioritize tasks, meet deadlines, and apply critical thinking to improve workflows, with opportunities to work on client estimates, accruals, and invoicing.

Qualifications

• 5+ years of administrative or client service experience preferred.

Responsibilities

• Draft, edit, and proofread documents accurately and efficiently.
• Prioritize tasks, meet deadlines, and manage multiple projects.
• Maintain file organization, calendaring, travel arrangements, and timesheets.
• Apply critical thinking, improve processes, and leverage technology.
• Coordinate vendor invoice processing and client invoicing.
• Maintain client/matter files in InTapp and conduct conflict checks.
• Support research and data analysis for client reports as needed.
• Engage in continued learning and training activities.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Interpersonal skills

Tools

iManage

InTapp

Chrome River

Adobe

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Polsinelli PC seeks a detail-oriented Practice Specialist to support our IP Department in multiple offices. The role emphasizes accurate drafting, editing, and proofreading of documents such as cover letters and meeting agendas, while coordinating calendars, travel, timesheets, and file transfers.

You will prioritize tasks, meet deadlines, and apply critical thinking to improve workflows, with opportunities to work on client estimates, accruals, and invoicing.