IP (Patent) Legal Assistant

Birch, Stewart, Kolasch & Birch, LLP (BSKB); Vienna (VA); On-site; USD 43,000 - 56,000; Full time

Job summary

A leading intellectual property law firm located in Virginia seeks a Human Resources Coordinator to support attorneys in US patent prosecution. The successful candidate will have strong organizational skills, attention to detail, and experience in an IP environment, contributing to the firm's administrative functions.

Benefits

Medical, dental, and vision insurance

Paid time off and holidays

Short-term and long-term disability coverage

Opportunity to work remotely

Qualifications

• Minimum high school diploma required.
• Knowledge of IP law practices is essential.
• 3+ years experience in US Patent prosecution preferred.

Responsibilities

• Draft and file US Patent Applications.
• Manage attorney calendars and client communications.
• Assist with quality reviews and administrative tasks.

Skills

Communication

Attention to Detail

Analytical Skills

Organizational Skills

Education

High school diploma

Associate or Bachelor’s Degree

Paralegal Certificate

Tools

Electronic Filing System (EFS)

Electronic Patent Assignment System (EPAS)

Job description

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Human Resources Coordinator at Birch, Stewart, Kolasch & Birch, LLP (BSKB)

Birch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Falls Church, VA, has an exciting opportunity for a qualified IP Legal Assistant to provide full administrative support to firm attorneys.The IP Legal Assistant possesses a comprehensive understanding of US Patent prosecution. This is a non-exempt position, and it reports to the firm’s IP Manager.

Qualifications

·Minimum high school diploma

·Knowledge of and experience with administrative issues related to an Intellectual Property environment such as, filing applications, reissue applications, formalities, responses, drafting amendments, and monitoring docketing deadlines

·Knowledge of and proficiency in using the Electronic Filing System (EFS) and Electronic Patent Assignment System (EPAS)

·Knowledge of and experience with USPTO resources, for example Patent Center, and other related programs

·Knowledge of and experience with Elite or other similar billing systems

·Experience with mainstream IP Portfolio Management software such as Patricia or other similar Docketing software

Strongly Preferred:

·Associate or Bachelor’s Degree

·Paralegal Certificate

·Experience as an IP Legal Assistant

·Minimum of three years comprehensive US Patent prosecution experience is preferred

Knowledge, Skills, and Abilities Requirements:

·Thorough knowledge of the principles and practices of an IP law firm; ability to problem solve; knowledge of IP departmental policies and procedures

·Ability to develop and maintain effective working relationships at all levels within and outside of the department; prepare effective correspondence and reports; and communicate effectively verbally and in sensitive interpersonal situations

·Service‑oriented individual with enthusiasm for the challenges of providing complex services in a law firm setting

·Detail-oriented individual possessing organizational skills

·Analytical and problem-solving skills are essential

·Excellent oral and written communication skills

·Ability to initiate and manage projects from inception through completion

·Ability to work independently and mentor staff and effectively interact in a collaborative work environment

·Ability to multi‑task and work in a fast‑paced environment

·Ability to fully adhere to firm confidentiality standards

Responsibilities and Duties

oCreate, revise and file provisional, non-provisional and continuing US Patent Applications, including reissue applications, and PPH applications in the US Patent and Trademark Office

oDraft and prepare documentation associated with US Patent and Trademark prosecution/litigation matters and/or filings

oPrepare and file Information Disclosure Statements and maintain integrity of the Firm’s prior art database

oDraft, prepare and proofread written correspondence, memoranda and/or other documentation for attorneys, but not limited to: internal personnel, clients, Foreign Associates and/or Assignees and monitor incoming correspondence

oPrepare, review and edit billing proformas and invoices

oManage, maintain and ensure accurate clearing of individual dockets and dockets of established attorney(s)/agent(s)

oManage and maintain the attorney/agent calendar

oScreen and direct incoming telephone calls and/or voice messages

oCopy, scan and save all communications in the appropriate document management system

oAssist with coverage of attorneys/agents as needed and requested by the IP Legal Assistant Manager

·Customer Service and Communications

oMaintains positive communication with internal and external clients such as Foreign Associates, Assignees and/or Contacts via oral and/or written correspondence

oReceives clients and/or visitors

oDevelops and maintains positive client relations

·Training, Mentoring, Quality Review

oUtilize and provide feedback for documented guidelines, processes and procedures

oProvide input on workflows and templates

oConduct quality review (EFS and e-mail)

oAttend meetings and training sessions as determined by IP Manager

·Other duties as assigned

Comprehensive benefits package to include medical, dental, and vision insurance. Paid time off and paid holidays. Short-term and long-term disability coverage. Opportunity to work remotely.

About BSKB:

Since 1976, BSKB has been providing a full range of intellectual property law services to clients in the areas of patent prosecution, post-grant review, litigation, opinions and counseling, design patents, trademarks and licensing. Our knowledgeable attorneys and agents hold advanced degrees and are experienced in the fields of chemistry, electronics and IT, mechanical engineering and life sciences/biotechnology.

We believe in offering every client quality, personalized service, and are committed to educating our clients to help them make the most of their intellectual property. BSKB has a rich tradition of offering seminars on intellectual property law that have been attended by practitioners from around the world.

For more information, visit bskb.com.

Birch, Stewart, Kolasch, & Birch LLP is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, sexual orientation and gender identity protected veteran status and individuals with disabilities, or any other class protected by applicable state or federal law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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