IP Patent Docketing Systems, Quality Specialist

Jobtailor; California (MO); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor seeks an experienced Patent Docketing professional to ensure accuracy and compliance across domestic and foreign patent data. You will review updates, perform data corrections, and support training and audits within a law-firm IP environment.

Responsibilities include drafting docket reports, mapping patent families, updating deadlines, and testing docketing software. A strong background in CPI/Docket databases and Power BI is highly valued.

Qualifications

• Bachelor's degree preferred or related work experience may be used in lieu of formal education
• Minimum ten (10) years patent docketing experience using a computerized docketing system; CPI and/or Docket database experience preferred
• Minimum one (3) years patent docketing quality review experience
• Prior law firm experience required
• Thorough knowledge of domestic and foreign patent procedures, terminology, and deadlines
• Strong organizational, problem-solving, analytical decision-making, proofreading, and reading comprehension skills
• Excellent verbal and written communication skills
• Accurate data entry skills
• Flexibility for overtime and ability to work under pressure with shifting priorities

Responsibilities

• Assist IP Patent Docketing and Technology Systems Manager with accuracy and compliance of docketing data
• Review US and foreign patent docket updates for data integrity and compliance
• Make database corrections or communicate corrections to Docketing Specialists
• Assist with training docketing staff and maintaining training materials
• Conduct internal audits of patent client portfolios and correct database records
• Ensure client and firm requirements are met and docketing-system information remains accurate
• Prepare portfolio and docket reports using docket database functions, Power BI, or manual updates
• Map patent families and review case data through public databases
• Add, review, and modify case details and deadlines
• Assist with docket database programming and workflow creation
• Test docket database programming updates
• Provide backup review of the patent docket inbox and assign urgent items
• Review completed inbox mail, triage quality reviews, and assign tasks
• Assist with new matter intakes, special projects, client intakes, audit reconciliation, and IP-related tasks
• Prepare and send final docket reports to staff to ensure deadlines are met

Skills

Patent docketing experience

CPI Docket Database Experience

Quality Review Experience

System testing

Law firm experience

Patent procedures knowledge

Data accuracy

Excel proficiency

Word proficiency

Deadline management

Education

Bachelor's degree preferred

Tools

CPI Docket Database

Power BI

Word

Excel

Job description

• Assist the IP Patent Docketing and Technology Systems Manager in ensuring accuracy, integrity, and compliance of patent docketing data
• Review US and foreign patent docket updates for data integrity and compliance with country law, client guidelines, and departmental policies
• Make database corrections or communicate corrections to Docketing Specialists
• Assist with training docketing staff and maintaining training materials
• Conduct internal audits of patent client portfolios and correct database records
• Ensure client and firm requirements are met and docketing-system information remains accurate
• Identify problems in departmental policies and procedures and assist with changes and implementation
• Prepare portfolio and docket reports using docket database functions, Power BI, or manual data updates
• Review intake reports, map patent data into docket database fields, and review public data for missing information
• Map patent families and review case data through public databases
• Add, review, and modify case details and deadlines
• Assist with docket database programming, workflow creation, and statutory or internal deadline updates
• Test docket database programming updates
• Provide backup review of the patent docket inbox and assign urgent items
• Review completed inbox mail, triage quality reviews, and assign tasks
• Assist with new matter intakes, special projects, client intakes, audit reconciliation, and IP-related tasks
• Prepare and send final docket reports to staff to ensure deadlines are met

Requirements

• Bachelor’s degree is preferred; related work experience may be used in lieu of formal education required
• Minimum ten (10) years patent docketing experience using a computerized docketing system; CPI and/or Docket database experience preferred
• Minimum one (3) years patent docketing quality review experience
• Prior experience with system testing and implementation of IP software, including docketing workflows preferred
• Prior law firm experience required
• Thorough knowledge and understanding of domestic and foreign patent procedures, terminology, and deadlines required
• Strong organization, problem-solving, analytical decision-making, proofreading, and reading comprehension skills
• Excellent verbal and written communication skills
• Accurate data entry skills
• Ability to work well under pressure and adjust quickly to changing priorities while maintaining high productivity and accuracy
• Proficiency in office software such as Word and Excel helpful
• Flexibility for overtime required
• Ability to work in an atmosphere of multiple projects and shifting priorities

Core Competencies

Demonstrates extensive experience in patent docketing, ensuring data integrity and compliance with domestic and foreign patent procedures. Proficient in database management, quality review, and effective communication within a law firm environment.

Highest-signal resume keywords

• Patent Docketing Experience
• CPI Docket Database Experience
• Quality Review ExperienceSystem Testing and Implementation
• Knowledge of Patent Procedures

Hard Skills

• Data Integrity
• Database Corrections
• Docket Database Programming
• Workflow Creation
• Patent Data Mapping
• Quality Audits
• Statutory Deadline Management
• Accurate Data Entry
• Docket Reporting
• Patent Terminology

Soft Skills

• Strong Organization
• Problem-Solving
• Analytical Decision-Making
• Excellent Communication
• Ability to Work Under Pressure

Industry Keywords

• Intellectual Property
• Patent Procedures
• Law Firm Experience
• Client Guidelines
• Departmental Policies

Tools & Technologies

• Docket Database
• Power BI
• Office Software (Word, Excel)