IP Docket Specialist

Husch Blackwell LLP; Northern (KY); Hybrid; USD 64,000 - 132,000; Full time

Benefits offered by this job

Medical and dental coverage

Life insurance

Disability insurance

Pre-tax flexible spending account

Paid time off

Retirement plan

Job summary

Husch Blackwell LLP is seeking an IP Docket Specialist to manage docketing for designated groups, review filings for deadlines, and maintain accurate matter reports. The role supports the IP Docket Manager and may involve onboarding new portfolios across multiple offices.

Required 2-year degree or Paralegal Certificate (4-year preferred) and 3–5 years IP docketing experience with PattsyWave. Proficiency in MS Office and Adobe; strong attention to detail is essential.

Qualifications

• 2-year degree or Paralegal Certificate required; 4-year degree preferred.
• 3-5 years IP docketing experience with PattsyWave.
• Strong knowledge of patent and trademark prosecution processes.
• Proficiency in Microsoft Office and Adobe products; ability to manage large spreadsheets.
• Strong attention to detail, analytical abilities, and time-management skills.

Responsibilities

• Docket for designated assignment groups across multiple offices.
• Review filings to identify and deadline docketing.
• Verify docket entries and update related reports.
• Collaborate with IP Docket Manager to improve processes.
• Onboard incoming portfolios and assist with transfers.
• Stay current with US and foreign filing rules and regulations.

Skills

IP docketing experience

Microsoft Office

Adobe products

Attention to detail

Analytical abilities

Fast-paced environment

Education

Associates or better

Paralegal Certificate

Bachelors or better

Tools

PattsyWave

Microsoft Office

Adobe products

Job description

Husch Blackwell LLPis a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role and will be valued and empowered, then we invite you to apply for ourIP Docket Specialistposition. This position may be filled remotely or in any of our locations.

The Intellectual Property (IP) Docket Specialist is responsible for monitoring assigned shared mailboxes and related docket requests and docketing same in a timely manner according to firm guidelines and procedures utilizing the firm’s IP Business docketing software. The IP Docket Specialist reports to the Senior IP Docket Manager and will assist the IP Docket Managers as needed and directed in additional projects within the Docket Team. Essential job functions include:

• Independently docket for designated assignment group (multiple offices and/or shared docketing mailboxes), including:
  • Review and accurately comprehend documents submitted to ensure all deadlines are identified and docketed.
  • Review USPTO and foreign filings and double-check accuracy via the foreign and domestic agency websites as necessary.
  • De-docket completed deadlines.
  • Verify the accuracy of docketed items and de-docketed items and resolve any discrepancies.
  • Ensure the accuracy of timekeepers assigned to matters.
• Create, review, and distribute accurate matter reports.
• Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates, and foreign and domestic agency rules and regulations.
• Collaborate with the IP Docket Manager to continually improve the firm’s docketing best practices, policies, and processes.
• Process abandoned and transferred matters and assist with onboarding of incoming portfolios.
• Assist the Docket Team with special projects as needed.
• Remain current with developments, procedures, and regulations in US and foreign filing entities.

Position Requirements

• 2‐year degree or Paralegal Certificate required; 4‐year degree preferred in related field.
• 3-5 years of IP docketing experience with specific proficiency using IP docketing software including PattsyWave.
• Strong knowledge of patent and trademark prosecution process as well as all facets of IP business workflows.
• Proficiency in Microsoft Office, Adobe products, and internet research; ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel.
• Strong attention to detail, analytical abilities, and resourcefulness.
• Ability to adapt to change and balance competing demands in a fast-paced environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation.

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $64,000 - $132,000
• State of Colorado: $59,000 - $106,000
• State of Connecticut: $51,000 - $130,000
• State of Illinois: $58,000 - $113,000
• State of Maine: $44,000 - $101,000
• State of Maryland: $63,000 - $95,000
• State of Massachusetts: $64,000 - $123,000
• State of Minnesota: $64,000 - $107,000
• Jersey City, NJ: $70,000 - 127,000
• State of New York: $60,000 - $130,000
• State of Vermont: $64,000 - $122,000
• State of Virginia: $42,000 - $122,000
• State of Washington: $53,000 - $119,000
• Washington, D.C.: $83,000 - 122,000

Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

EOE/Minority/Female/Disabled/Vet.Principal Applicants Only.

Qualifications

Education

Required

Associates or better.

Certification or better in Paralegal Studies.

Preferred

Bachelors or better.

Experience

Required

Proficiency using IP docketing software including PattsyWave

Proficiency in Microsoft Office (Excel), and Adobe products.

Strong knowledge of patent and trademark prosecution processes.

3-5 years:

Intellectual Property docketing experience, preferably with both trademark and patent experiences.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.