IP Docketing Specialist

Harness IP; Herndon (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

Harness IP in Herndon, VA seeks a detail-oriented Docketing Specialist to process patent office communications and ensure timely filings. You will track data, docket deadlines, and liaise with CPI and foreign agents.

Responsibilities include managing docket emails, opening CPI records, and providing docket reports while maintaining accuracy in a fast-paced environment.

Qualifications

• Proficiency in Microsoft Office Suite and related software.
• Ability to learn and utilize software systems and follow processes.
• Excellent attention to detail in a fast-paced environment.
• Strong communication skills, both oral and written.
• Ability to prioritize tasks and multitask with high reliability.
• Willingness to work overtime if needed.

Responsibilities

• Sort and track source data and interpret data for entry into CPI/CMI.
• Docket US and foreign correspondence; identify due dates and route correspondence.
• Process and docket emails from docketing boxes.
• Correspond with CPI and foreign agents on data discrepancies.
• Process CMI requests including opening CPI records.
• Provide docket reports and process intake files.
• Perform additional tasks as needed.

Skills

Microsoft Office

Data entry

Attention to detail

Communication skills

Time management

Problem solving

Customer service

Education

Some college or related training

Tools

CPI

Document management system

Outlook

Job description

Description

Summary: Efficiently process incoming files and communications from various patent offices and foreign associates, interpreting data accurately, to ensure timely filing of documents and transactions handled by the Firm.

ESSENTIAL DUTIES:

• Properly sort, and track source data and identify and interpret data to be entered into CMI.
• Docketing of U.S. and foreign correspondence. Accurately and efficiently identify correspondence in CPI; docket applicable action due dates; update information in CPI as needed; properly route correspondence; and have correspondence verified.
• Process and docket emails from Docketing email boxes.
• Correspond with CPI and Foreign agents where there are data discrepancies, questions on country law, etc.
• Process CMI requests, including opening CPI records for U.S., foreign patents and trademarks and general matters.
• Provide docket reports and process intake files, as needed, keeping pace with workload.
• Additional tasks and functions, as needed.

QUALIFICATIONS:

To perform the job successfully, an individual should demonstrate the following competencies:

• Proficiency in Microsoft Office Suite and/or related software, and the ability to effectively utilize various databases and applications like CPI, the Firm’s document management system, Outlook, Internet searching capabilities, among others.
• Ability to effectively learn and properly utilize software systems and follow necessary processes.
• Ability to work in a fast-paced environment and keep pace with the workload, while exhibiting a strong attention to detail.
• Independently troubleshoot and professionally interact with others, as necessary, and exceptional customer service skills.
• Exceptional oral and written communication skills, which includes offering to help and asking for help.
• Ability to demonstrate good judgment, effectively prioritize tasks, and manage duties responsibly.
• Ability to perform efficiently, maintain high quality and quantity of work, and adapt to changes effectively.
• Consistently maintain good attendance, reliability, and ability to work overtime, if needed.

EDUCATION & EXPERIENCE:

• Some college, related education, or related training beyond a High School Diploma
• At least two years of related experience