IP Litigation Secretary/Assistant

Adams & Martin Group; San Francisco (CA); On-site; USD 90,000 - 125,000; Full time

Job summary

San Francisco-based law firm seeks an experienced IP Litigation Secretary to support attorneys in a fast-paced IP litigation practice. The ideal candidate is highly organized, detail-oriented, and capable of working independently while delivering excellent client service.

Responsibilities include preparing, editing, and proofreading legal documents, coordinating court filings, maintaining case files, managing calendars and travel, and assisting with billing and matter intake.

Qualifications

• 5+ years of IP litigation support experience.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Experience with ECF filings, document management systems, billing and time entry.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and filings
• Coordinate state and federal court filings and provide trial support
• Maintain electronic and physical case files
• Manage attorney calendars, travel arrangements, and client communications
• Assist with billing, expense reports, new matter intake, and administrative projects

Skills

IP litigation support

Attention to detail

Time management

Communication

Proofreading

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

ECF filings

Document management systems

Billing systems

Time entry

Job description

San Francisco | $90,000 - $125,000 (Depending on Experience)

Our client is seeking an experienced IP Litigation Secretary to support attorneys in a fast-paced Intellectual Property Litigation practice. The ideal candidate is highly organized, detail-oriented, and able to work independently while delivering exceptional client service.

Qualifications

• 5+ years of IP litigation support experience (required)
• Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience with ECF filings, document management systems, billing, and time entry
• Excellent communication, proofreading, and organizational skills

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and filings
• Coordinate state and federal court filings and provide trial support
• Maintain electronic and physical case files
• Manage attorney calendars, travel arrangements, and client communications
• Assist with billing, expense reports, new matter intake, and administrative projects

What We're Looking For

• Self-motivated and proactive
• Strong attention to detail and accuracy
• Ability to manage multiple deadlines and priorities
• Professionalism, discretion, and commitment to client service

Join a collaborative team supporting sophisticated IP litigation matters and take the next step in your legal career. Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.