Litigation Secretary, San Francisco Firm

Adams & Martin Group; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Adams & Martin Group represents a highly respected labor and employment law firm in San Francisco seeking an experienced Litigation Secretary. The role focuses on litigation support, calendaring, docket management, and case administration for multiple attorneys in a collaborative, fast-paced environment.

The ideal candidate has 4+ years of litigation secretarial experience, strong state and federal court filing skills, and meticulous attention to detail.

Qualifications

• 4+ years of litigation secretarial experience.
• Proficiency with state and federal court e-filing.
• Strong calendaring and docketing knowledge.
• Excellent written and verbal communication.

Responsibilities

• Maintain attorney calendars and monitor all litigation deadlines.
• Calculate and docket deadlines in accordance with court rules.
• Prepare, proofread, and finalize legal documents and correspondence.
• Handle electronic filings in state and federal courts.
• Coordinate service of process and filing logistics.
• Manage case files and maintain organized litigation records.
• Schedule depositions, hearings, mediations, and client meetings.
• Prepare and process subpoenas as needed.
• Communicate with courts, opposing counsel, clients, and vendors.
• Provide administrative and litigation support to attorneys throughout all phases of litigation.

Skills

Litigation calendaring

Court filings

Deadline management

Detail orientation

Communication

Organization

JuraLaw

Tools

JuraLaw

Job description

Our client, a highly respected labor and employment law firm in San Francisco, is seeking an experienced Litigation Secretary to join its growing team. This is an excellent opportunity for a litigation professional who enjoys being a key contributor to a collaborative legal environment and takes pride in managing litigation support, calendaring, and case management responsibilities. The ideal candidate will have strong state and federal court filing experience and be comfortable working independently while supporting multiple attorneys.

Schedule & Location

Full-time
San Francisco, CA
Potential hybrid schedule based on performance following the introductory period

Why This Opportunity Stands Out

• Support a team consisting of one Partner and two Associates
• Established and well-regarded labor and employment practice
• Opportunity to play a hands-on role in litigation support and docket management
• Collaborative team environment with direct attorney interaction
• Long-term career opportunity with stability and growth potential

Top Qualifications

• 4+ years of Litigation Secretary experience
• Recent hands-on litigation calendaring experience
• Experience with state and federal court filings
• Ability to manage litigation deadlines with minimal supervision
• Strong attention to detail and organizational skills
• Labor and employment litigation experience preferred
• Experience with JuraLaw is a plus
• Subpoena preparation and management experience is a plus

Responsibilities

• Maintain attorney calendars and monitor all litigation deadlines
• Calculate and docket deadlines in accordance with court rules
• Prepare, proofread, and finalize legal documents and correspondence
• Handle electronic filings in state and federal courts
• Coordinate service of process and filing logistics
• Manage case files and maintain organized litigation records
• Schedule depositions, hearings, mediations, and client meetings
• Prepare and process subpoenas as needed
• Communicate with courts, opposing counsel, clients, and vendors
• Provide administrative and litigation support to attorneys throughout all phases of litigation

Qualifications

• Minimum of 4 years of litigation secretarial experience
• Proficiency with state and federal court e-filing procedures
• Strong knowledge of litigation calendaring and docketing rules
• Excellent written and verbal communication skills
• Advanced proficiency with Microsoft Office Suite
• Ability to prioritize multiple assignments and meet deadlines
• Professional demeanor and strong client service skills

Ideal Candidate

The ideal candidate is a seasoned Litigation Secretary who has personally handled litigation calendaring and deadline management rather than relying on a centralized docketing department. They are proactive, detail-oriented, and confident managing a busy desk while supporting multiple attorneys. Candidates with strong tenure, a team-first attitude, and a desire to contribute to a collaborative firm culture will be highly successful in this role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.