IP Legal Docket & Documents Pro

Jackson Walker LLP; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Jackson Walker LLP is seeking an Intellectual Property Legal Administrative Assistant to support attorneys in the IP practice. The role includes monitoring patent and trademark deadlines, docketing, and preparing correspondence.

Proficiency with USPTO resources and strong doc management skills are essential. Responsibilities include maintaining electronic files, supporting attorney workflow, calendar management, travel arrangements, and engagement letters.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 2 years of intellectual property legal administrative or secretarial experience required.
• Experience using the USPTO website.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
• Proficiency with Adobe Acrobat and PDF document management.
• Experience with document management systems; iManage experience preferred.
• Experience with time entry systems.
• Excellent written and verbal communication skills.
• Strong proofreading, grammar, spelling, editing, and document formatting skills.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize multiple assignments and work effectively under deadlines.
• Ability to work independently and collaboratively as a team member.
• Strong problem-solving skills.
• Ability to work overtime as needed.

Responsibilities

• Monitor deadlines and docketing for IP filings.
• Prepare and format routine correspondence for review.
• Maintain electronic files and organize documents.
• Coordinate travel arrangements and calendars for attorneys.
• Process client bills and expense vouchers.

Skills

IP experience

Attention to detail

Communication skills

Team player

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Adobe Acrobat

iManage

PDF management

USPTO website

Job description

Jackson Walker LLP is seeking an Intellectual Property Legal Administrative Assistant to support attorneys in the IP practice. The role includes monitoring patent and trademark deadlines, docketing, and preparing correspondence.

Proficiency with USPTO resources and strong doc management skills are essential. Responsibilities include maintaining electronic files, supporting attorney workflow, calendar management, travel arrangements, and engagement letters.