Intellectual Property Legal Support Specialist

Jackson Walker, LLP; Austin (TX); Presencial; USD 42.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Equal Opportunity Employer

Descripción de la vacante

Jackson Walker, LLP seeks an Intellectual Property Legal Administrative Assistant to support attorneys in the Intellectual Property Practice. This role monitors deadlines, maintains docketing records, organizes electronic files, and supports client service initiatives to ensure accuracy and timely communications.

The position requires attention to detail, familiarity with USPTO resources, and the ability to coordinate activities per Firm procedures.

Formación

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 2 years of intellectual property legal administrative or secretarial experience required.
• Experience using the USPTO website.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
• Proficiency with Adobe Acrobat and PDF document management.
• Experience with document management systems; iManage experience preferred.
• Experience with time entry systems.
• Excellent written and verbal communication skills.
• Strong proofreading, grammar, spelling, editing, and document formatting skills.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize multiple assignments and work effectively under deadlines.
• Ability to work independently and collaboratively as a team member.
• Strong problem-solving skills.
• Ability to work overtime as needed.

Responsabilidades

• Monitor filing deadlines on docket reports for U.S. and foreign patent and trademark applications.
• Assist with reviewing and clearing docket items and communicate relevant information to the legal team.
• Review the USPTO website daily to download documents and record applicable docket information in the CPI database.
• Review and reconcile incoming physical mail against electronic files to identify previously received documents and ensure records are complete and accurate.
• Coordinate incoming and outgoing file transfers.
• Prepare, proofread, revise, and format routine and nonroutine correspondence for attorney review.
• Utilize Microsoft Office applications to prepare documents and support attorney workflow.
• Use Adobe Acrobat to edit, organize, combine, convert, and manage PDF documents.
• Create, organize, and maintain electronic files within the Firm’s document management system.
• Follow Firm policies and applicable administrative procedures when preparing and maintaining documents and records.
• Coordinate daily administrative activities for the assigned legal team.
• Maintain attorney calendars and contact information.
• Schedule appointments and coordinate travel arrangements.
• Assist with new client and matter openings, including conflict checks and preparation and processing of engagement letters.
• Process attorney time entries.
• Prepare and process client bills in accordance with client billing guidelines.
• Prepare and process expense vouchers.
• Communicate effectively with attorneys and team members to coordinate priorities and balance workloads.
• Support completion of assignments within established deadlines and quality standards.
• Provide professional and responsive communication in support of client service.
• Provide backup administrative assistance to other legal teams as needed.
• Perform additional administrative and legal support duties as assigned.

Conocimientos

Attention to detail

Time management

Communication skills

Team collaboration

Problem solving

Overtime flexibility

Educación

High school diploma or GED

Bachelor’s degree preferred

Herramientas

MS Office

Adobe Acrobat

PDF management

iManage

Descripción del empleo

Jackson Walker, LLP seeks an Intellectual Property Legal Administrative Assistant to support attorneys in the Intellectual Property Practice. This role monitors deadlines, maintains docketing records, organizes electronic files, and supports client service initiatives to ensure accuracy and timely communications.

The position requires attention to detail, familiarity with USPTO resources, and the ability to coordinate activities per Firm procedures.