IP Legal Assistant — Dynamic Docketing & Portfolio Support

Dentons; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Dentons Cohen & Grigsby P.C. seeks an Intellectual Property Legal Assistant in Pittsburgh to support the IP Practice Group with administrative tasks, filing, and client coordination.

The ideal candidate will have IP experience, strong organization, and precise proofreading skills. Responsibilities include docket management, portfolio reporting, and billing support in a fast-paced environment.

Qualifications

• 3+ years intellectual property experience in a law firm or legal services environment.
• Working knowledge of U.S. and international patent and trademark prosecution processes and their rules.
• Familiarity with IP docketing software preferred.

Responsibilities

• Provide full administrative support to the Intellectual Property Practice Group and its clients.
• Track and maintain strict legal deadlines, monitoring upcoming due dates for office actions and renewals.
• Maintain and update patent and trademark portfolio reports; assist in preparing status summaries and portfolio analytics.
• Coordinate with foreign associates on PCT national-phase entries, priority filings, and foreign office action responses.
• Draft, edit, and proofread legal correspondence, engagement letters, and declarations.
• Process expenses, update time‑keeping system, and prompt attorneys as needed.

Skills

Analytical reasoning

Organizational skills

Attention to detail

Proofreading

MS Office proficiency

Education

Undergraduate degree preferred

Tools

Anaqua

FoundationIP

CPi

Job description

Dentons Cohen & Grigsby P.C. seeks an Intellectual Property Legal Assistant in Pittsburgh to support the IP Practice Group with administrative tasks, filing, and client coordination.

The ideal candidate will have IP experience, strong organization, and precise proofreading skills. Responsibilities include docket management, portfolio reporting, and billing support in a fast-paced environment.