IP Practice Support Specialist

Cooley LLP; Colorado; On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

Dental

Vision

Flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Paid time off

Paid holidays

Parental leave and fertility benefits

Job summary

Cooley LLP is seeking an IP Practice Support Assistant to join the IP Services team in Colorado. The role supports attorneys, specialists and paralegals in Patent Prosecution and Trademark practices with docketing, billing and document management.

The position requires strong organizational skills, attention to detail, and flexibility to work overtime. Orientation includes training on Office, iManage and firm systems.

Qualifications

• Available to work overtime, as required.
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.
• Preferred: Bachelor's Degree; experience in a professional service environment is a plus.

Responsibilities

• Process new docket number requests, conflict checks and new matter number requests.
• Obtain patent documents via public and/or firm-vendor resources.
• Order/secure certified patent/trademark documents.
• Upload IDS references via EFS.
• Assist with special projects.
• Obtain timekeeper approval and coordinate payment for foreign associate invoices.
• Process domestic vendor invoices and expense reimbursements using Chrome River.
• Enter practitioner time and fixed fees in IntApp Time, as requested.
• Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters).
• Update iManage in accordance with practice group electronic file guidelines.
• Prepare labels and packages for courier delivery.
• Assist with general printing, copying and scanning requests.
• Coordinate and schedule travel.
• Reserve conference rooms, schedule conference calls and coordinate other meeting logistics.

Skills

Overtime availability

Microsoft Office proficiency

Education

Bachelor's Degree

Tools

iManage

Chrome River

IntApp Time

Job description

Cooley LLP is seeking an IP Practice Support Assistant to join the IP Services team in Colorado. The role supports attorneys, specialists and paralegals in Patent Prosecution and Trademark practices with docketing, billing and document management.

The position requires strong organizational skills, attention to detail, and flexibility to work overtime. Orientation includes training on Office, iManage and firm systems.