IP Practice Support Specialist

Cooley LLP; Seattle (WA); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Parental leave

PTO

Job summary

Cooley LLP is seeking an IP Practice Support Assistant to aid the Patent Prosecution and Counseling and Trademark groups with a variety of administrative duties. The role supports practitioners, specialists, and paralegals in daily tasks such as docketing, conflict checks, and matter setup.

Responsibilities include obtaining patent documents, processing invoices via Chrome River, updating iManage, and coordinating travel and meeting logistics.

Qualifications

• Strong time management and attention to detail are essential.
• Proficiency in Microsoft Office suite and firm applications after orientation.

Responsibilities

• Process docket number requests, conflict checks, and new matter requests.
• Obtain patent documents from public or firm resources.
• Order/secure certified patent/trademark documents.
• Upload IDS references via EFS and support billing tasks.
• Assist with travel, meeting logistics, and conference room scheduling.
• Enter practitioner time and fixed fees in IntApp Time.
• Support monthly client bills and prebills.
• Update iManage according to file guidelines.
• Coordinate and prepare courier labels and packages.

Skills

Time management

MS Office

Education

Bachelor's Degree

Tools

iManage

Chrome River

IntApp Time

Job description

Cooley LLP is seeking an IP Practice Support Assistant to aid the Patent Prosecution and Counseling and Trademark groups with a variety of administrative duties. The role supports practitioners, specialists, and paralegals in daily tasks such as docketing, conflict checks, and matter setup.

Responsibilities include obtaining patent documents, processing invoices via Chrome River, updating iManage, and coordinating travel and meeting logistics.