IP Legal Assistant

LHH US; False Pass (AK); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k plan

Job summary

LHH Recruitment Solutions is partnering with a respected law firm to recruit an experienced IP Legal Assistant. This full-time role supports patent and trademark attorneys, manages deadlines, prepares legal documents, and coordinates filings for domestic and international portfolios.

The successful candidate will excel in docketing, billing support, and client communications, with strong attention to detail and professional discretion in a fast-paced environment.

Qualifications

• Prior IP legal assistant experience in a law firm preferred.
• Experience with patent/trademark prosecution processes.
• Familiarity with USPTO procedures and filing requirements.
• Ability to manage deadlines and organize electronic records.

Responsibilities

• Provide administrative and legal support to IP attorneys.
• Prepare, revise, and format IP correspondence and documents.
• Coordinate patent and trademark filings with USPTO and foreign associates.
• Maintain IP docket entries and monitor deadlines.
• Assist with billing support and matter administration.
• Organize IP files and electronic records.
• Prepare client reporting letters and updates.
• Assist with signatures and record maintenance.
• Support due diligence and IP portfolio reviews.

Skills

Docket management

Legal document preparation

Patent/trademark knowledge

Attention to detail

Time management

Communication skills

Microsoft Office proficiency

Independent worker

Tools

Docketing software

Document management software

Legal databases

Job description

Job Description

LHH Recruitment Solutions is partnering with a respected law firm to recruit an experienced IP Legal Assistant. This full time position is ideal for a legal professional with experience supporting intellectual property attorneys in patent, trademark, and related intellectual property matters. The successful candidate will play a key role in managing deadlines, preparing legal documents, coordinating filings, and supporting domestic and international intellectual property portfolios.

Key Responsibilities

• Provide administrative and legal support to attorneys handling patent and trademark matters
• Prepare, revise, proofread, and format intellectual property related correspondence and legal documents
• Coordinate patent and trademark filings with the United States Patent and Trademark Office and foreign associates
• Maintain intellectual property docket entries and monitor upcoming deadlines
• Assist with the preparation and filing of patent applications, trademark applications, responses, assignments, and related documents
• Manage attorney calendars and schedule meetings, calls, and client communications
• Organize and maintain intellectual property files and electronic records
• Review incoming correspondence from clients, government agencies, and foreign counsel and route information appropriately
• Prepare client reporting letters, status updates, and routine communications
• Assist with billing support, time entry, expense processing, and matter administration
• Coordinate signatures, document execution, and record maintenance for intellectual property transactions
• Support due diligence projects and intellectual property portfolio reviews as needed

Qualifications

• Prior experience as an IP Legal Assistant in a law firm environment preferred
• Knowledge of patent and trademark prosecution processes and intellectual property terminology
• Familiarity with United States Patent and Trademark Office procedures and filing requirements
• Experience working with docketing systems, document management software, and legal databases
• Strong organizational skills with the ability to manage numerous deadlines simultaneously
• Excellent attention to detail and commitment to producing high quality work
• Strong written and verbal communication skillsProficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Ability to work independently while collaborating effectively with attorneys and support staff
• Professionalism, discretion, and the ability to handle confidential information

Preferred Skills

• Experience supporting domestic and international patent matters, trademark matters, or both
• Familiarity with intellectual property docketing software and electronic filing systems
• Ability to prioritize multiple assignments in a fast paced legal environment
• Strong client service skills and commitment to responsiveness

Benefits

• Depending on the specific client, location, and role, the benefits may include PTO, medical, dental, vision, term life and AD&D insurance, short-term disability and long-term disability, additional voluntary benefits, EAP program, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan.
• Additionally, you may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
• Bonus eligibility and amount are based upon company and/or individual performance.

Pay Details

$60,000.00 to $80,000.00 per year

Search Managed By

R. Caleb Doyle

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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Background Checks

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only

It is unlawful in Massachusetts to require or administer a