IP Docketing Specialist

LHH Recruitment Solutions; United States; Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

PTO

Medical

Dental

Vision

401k

Remote-friendly environment

Job summary

LHH Recruitment Solutions is partnering with a respected law firm to recruit a fully remote IP Docketing Specialist in the United States. This role focuses on managing patent and trademark deadlines and maintaining docket accuracy for domestic and international matters.

You will support attorneys across IP portfolios, collaborate with foreign associates, and contribute to risk management and deadline compliance in a fully remote environment.

Qualifications

• Experience as an IP Docketing Specialist or similar role.
• Strong knowledge of patent/trademark prosecution procedures and deadlines.
• Experience with IP docketing software and document management systems.
• Familiarity with USPTO procedures and international IP deadlines.
• Understanding of domestic and international patent/trademark processes.

Responsibilities

• Maintain and update docket records for patent and trademark matters.
• Review correspondence from USPTO and foreign IP offices.
• Calculate, calendar, and monitor deadlines for filings and renewals.
• Generate and distribute deadline reports to attorneys and staff.
• Coordinate with attorneys, paralegals, and foreign associates on deadlines.
• Support IP prosecution workflow and new matter intake.

Skills

IP Docketing

Attention to detail

Communication skills

Microsoft Office

Remote work

Tools

CPI

Foundation IP

Anaqua

IP Manager

Job description

LHH Recruitment Solutions is partnering with a respected law firm to recruit a fully remote IP Docketing Specialist. This position is ideal for a detail oriented intellectual property professional with experience managing patent and trademark deadlines, maintaining docket accuracy, and supporting attorneys across domestic and international intellectual property matters. The role offers the opportunity to work with sophisticated IP portfolios while serving as a critical resource for patent and trademark prosecution activities.

Key Responsibilities

• Maintain and update intellectual property docket records for patent, trademark, and related matters
• Review incoming correspondence from the United States Patent and Trademark Office, foreign intellectual property offices, foreign associates, and clients
• Calculate, calendar, and monitor critical deadlines for patent and trademark filings, responses, renewals, maintenance fees, and related actions
• Ensure accuracy of docket entries and verify deadlines in accordance with applicable rules and regulations
• Generate and distribute deadline reports and docket reminders to attorneys and legal staff
• Assist with patent and trademark prosecution workflow management
• Coordinate with attorneys, paralegals, legal assistants, and foreign associates regarding upcoming deadlines and required actions
• Review official notices and update docket records based on government communications
• Support new matter intake and transfer of intellectual property portfolios into docketing systems
• Research filing requirements and procedural rules for domestic and international intellectual property matters
• Maintain electronic records and ensure compliance with firm policies and client requirements
• Assist with audits, quality control reviews, and process improvement initiatives within the intellectual property department

Qualifications

• Previous experience as an IP Docketing Specialist, Patent Docketing Specialist, Trademark Docketing Specialist, or similar intellectual property position
• Strong knowledge of patent and trademark prosecution procedures and deadline management
• Experience working with intellectual property docketing software and document management systems
• Familiarity with United States Patent and Trademark Office procedures and intellectual property deadlines
• Understanding of domestic and international patent and trademark prosecution processes
• Exceptional attention to detail and commitment to accuracy
• Strong organizational skills and ability to manage numerous deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and legal technology platforms
• Ability to work independently in a fully remote environment while maintaining productivity and responsiveness
• Professionalism and discretion when handling confidential client information

Preferred Experience

• Experience supporting large intellectual property portfolios involving patents, trademarks, or both
• Familiarity with docketing platforms such as CPI, Foundation IP, Anaqua, IP Manager, or similar systems
• Experience coordinating with foreign associates and international intellectual property offices
• Knowledge of patent maintenance requirements, trademark renewals, and prosecution reporting
• Ability to identify and resolve docket discrepancies proactively
• Strong quality control and analytical skills

This opportunity is well suited for an intellectual property professional seeking a fully remote position with a collaborative law firm. The role offers the chance to support innovative clients, complex patent and trademark portfolios, and a sophisticated intellectual property practice while playing a critical role in risk management and deadline compliance.

Salary: $65,000-85,000 per year

This posting is a representative sample of the types of roles we typically place with our clients.

Depending on the specific client, location, and role, the benefits may include PTO, medical, dental, vision, term life and AD&D insurance, short-term disability and long-term disability, additional voluntary benefits, EAP program, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan. Additionally, you may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Bonus eligibility and amount are based upon company and/or individual performance.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers