IP Docketing Specialist - US, PCT & Global Filings

JOHNLEONARD; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

JOHN LEONARD is seeking a Docketing Administrator to support its IP team in Boston. The role focuses on patent and trademark docketing, USPTO procedures, and global filings.

The candidate should have 2–3 years in IP docketing and hands-on USPTO filing skills, with strong accuracy and initiative. Founded in 1969, JOHN LEONARD is a premier staffing firm offering temporary/contract, direct hire, and payroll services.

Qualifications

• 2+ years of IP docketing experience.
• Strong knowledge of USPTO and WIPO procedures.
• Hands-on USPTO electronic filing experience.
• Knowledge of foreign filing and national phase entry procedures.
• Proficiency in Microsoft Office.
• Strong written communication and proofreading skills.
• Collaborative, organized, and adaptable.
• Ability to manage multiple deadlines within a fast-paced workflow.
• Commitment to accuracy, confidentiality, and professionalism.

Responsibilities

• Prepare US and PCT application filing papers (Declarations, Assignments, Powers of Attorney).
• Draft US prosecution documents (Office Actions, petitions, corrected papers, fee submissions).
• Draft PCT follow-on filings and responses.
• Prepare instructions to foreign associates for national phase entries and ensure formality requirements are met.
• Prepare US and foreign filing estimates and advance invoices.
• Review incoming correspondence and take responsive action.
• Coordinate with vendors for drawings and document legalization.
• Provide backup trademark support including USPTO filings and updates.
• Manage daily docketing for US/foreign patent and trademark matters.
• Resolve docket issues and maintain deadlines.
• Review weekly deadline reports and obtain required information from attorneys.
• Support annuity management including payments and deadline tracking.
• Conduct regular quality control audits of the docket database.
• Perform additional duties as assigned by the IP Manager.

Skills

IP docketing

USPTO/WIPO rules

USPTO e-filing

Foreign filing

Microsoft Office

Written communication

Proofreading

Collaboration

Deadline management

Accuracy & confidentiality

Tools

IP docketing software

Job description

JOHN LEONARD is seeking a Docketing Administrator to support its IP team in Boston. The role focuses on patent and trademark docketing, USPTO procedures, and global filings.

The candidate should have 2–3 years in IP docketing and hands-on USPTO filing skills, with strong accuracy and initiative. Founded in 1969, JOHN LEONARD is a premier staffing firm offering temporary/contract, direct hire, and payroll services.