IP Docketing Specialist – Legal Support

Burr & Forman; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Burr & Forman in Charlotte, NC seeks a full-time Legal Support Assistant to join our IP Docketing team. You will perform complex docketing tasks, manage calendars, file with USPTO and foreign offices, and prepare/edit legal documents.

Two years of legal experience and proficiency in Word are essential. The role requires strong organizational and communication abilities in a fast-paced environment, with opportunities to handle special projects and client interactions.

Qualifications

• Associate’s degree or equivalent from a two-year college or technical school, or two years of related experience
• Two or more years of general IP experience preferred; IP docketing system experience a plus
• Professional appearance and client service mindset
• Ability to work independently and within a team
• Highly organized and detail-oriented with proactive ownership
• Ability to handle competing priorities in a fast-paced environment
• Strong verbal and written communication skills
• Proficient in Microsoft Word and Outlook
• Some overtime may be required

Responsibilities

• Perform complex administrative duties requiring knowledge of legal terminology and processes
• Docket and distribute high volumes of incoming correspondence from USPTO, WIPO, and foreign associates
• Open new matters and input records into FoundationIP for patent, trademark, and copyright cases
• Provide auditing for matters to ensure data quality
• Generate client status reports and research pending or issued applications
• Maintain daily docket, send reminders as needed
• Keep current with USPTO, PCT, Madrid Protocol and related rules
• Collaborate with IP Docketing and other teams on special projects
• Assist with client/matter transitions and POA management
• Monitor annuity payments and submit invoices for patent matters
• Prepare, edit, and file briefs and other documents
• File documents in various courts as needed
• Schedule meetings, travel and depositions; manage calendars
• Answer calls, prepare documents for shipment and handle mail distribution
• Greet clients and visitors; manage arrival notifications
• Enter billable time and process reimbursements
• Open and maintain client files and matters
• Assist with other administrative tasks to ensure workflow

Skills

Organizational skills

Communication skills

Attention to detail

Independent working

Education

Associate’s degree or equivalent

Tools

Microsoft Word

FoundationIP

Job description

Burr & Forman in Charlotte, NC seeks a full-time Legal Support Assistant to join our IP Docketing team. You will perform complex docketing tasks, manage calendars, file with USPTO and foreign offices, and prepare/edit legal documents.

Two years of legal experience and proficiency in Word are essential. The role requires strong organizational and communication abilities in a fast-paced environment, with opportunities to handle special projects and client interactions.