IP Docketing Specialist

Shook, Hardy & Bacon L.L.P.; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

Paid time off

Job summary

Shook, Hardy & Bacon L.L.P. seeks a docketing professional to manage daily patent docketing tasks, including calendaring dates and de-docketing entries, for diverse clients and matters. You will prepare reports, maintain client records, and support cross-functional IP docketing activities.

The role involves collaborating with attorneys and foreign associates, ensuring deadlines are accurately tracked and communicated, and contributing to process improvements within the IP docketing function.

Responsibilities

• Process daily docketing for patent documents and communications.
• Enter case information and deadlines into firm and client databases.
• Prepare docket reports and client reporting letters.
• Assist with transfer, conversion, and merge of client portfolios.
• Stay abreast of docketing practices and industry standards.

Job description

Processes incoming patent documents and communications received from USPTO, foreign associates, clients, and other entities to handle all aspects of specialized daily docketing, including: calendaring dates, de-docketing database dates, creating and maintaining country and client \"actions; creating new trademark and other IP related database records; sending reminders to attorneys, foreign associates, and clients; preparing docket reports; and assisting on other IP docketing tasks, as necessary.

Conducts research and extracts data necessary to manage foreign patent prosecution; generates docket reports to ensure no deadline is missed; prepares client reporting letters; and corresponds with foreign counsel, attorneys, and clients to obtain and provides direction regarding upcoming U.S. and foreign deadlines.

Creates new domestic and foreign patent and trademark application files including entry of case information and pertinent deadlines into firm and client databases.

Provides frequent feedback to develop solutions for docketing issues as well as to maintains and implements intellectual property department docketing processes, procedures, guidelines and practices.

Assists with transfer, conversion, and merge processes when transitioning client portfolios into the intellectual property docketing database.

Assists with payment of annuities and confirming the accuracy of annuities payments.

Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.

Stays abreast of industry best practices, intellectual property docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.

Assists with ad hoc projects, as needed.

Benefits Statement

• Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.