IP Docketing Specialist

Shook, Hardy & Bacon L.L.P.; Atlanta (GA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and comprehensive B

Medical, dental, vision insurance

Retirement plan

Job summary

Shook, Hardy & Bacon L.L.P. seeks an experienced IP Docketing Specialist to join our team.

This role handles incoming patent documents and communications from USPTO, foreign associates, clients, and other entities to manage all aspects of specialized daily docketing. Responsibilities include calendaring deadlines, maintaining docket records, preparing reports, communicating with attorneys and clients, and supporting transfer and annuity payments.

Qualifications

• Experience with patent/IP docketing processes.
• Ability to manage deadlines and prepare docket reports.
• Strong communication with attorneys and clients.
• Familiarity with annuity payments and IP databases.

Responsibilities

• Calendar deadlines and maintain de-docketing and client records.
• Generate docket reports and ensure deadlines are met; communicate with foreign counsel and clients.
• Create domestic and foreign patent and trademark files with case data in firm databases.
• Propose and implement improvements to docketing processes and guidelines.
• Assist with portfolio transfers, conversions and merges; support annuity payments.
• Stay updated on docketing practices and system enhancements to improve efficiency.
• Assist with ad hoc IP docketing projects as needed.

Job description

We are looking to for an experienced IP Docketing Specialist to join our team. This position can be located in Kansas City, Seattle, Philadelphia or DC. This position processes incoming patent documents and communications received from USPTO, foreign associates, clients, and other entities to handle all aspects of specialized daily docketing.

Responsibilities:

• Calendaring dates, de-docketing database dates, creating and maintaining country and client \"actions; creating new trademark and other IP related database records; sending reminders to attorneys, foreign associates, and clients; preparing docket reports; and assisting on other IP docketing tasks, as necessary.
• Conducts research and extracts data necessary to manage foreign patent prosecution; generates docket reports to ensure no deadline is missed; prepares client reporting letters; and corresponds with foreign counsel, attorneys, and clients to obtain and provides direction regarding upcoming U.S. and foreign deadlines.
• Creates new domestic and foreign patent and trademark application files including entry of case information and pertinent deadlines into firm and client databases.
• Provides frequent feedback to develop solutions for docketing issues as well as to maintains and implements intellectual property department docketing processes, procedures, guidelines and practices.
• Assists with transfer, conversion, and merge processes when transitioning client portfolios into the intellectual property docketing database.
• Assists with payment of annuities and confirming the accuracy of annuities payments.
• Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.
• Stays abreast of industry best practices, intellectual property docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.
• Assists with ad hoc projects, as needed.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.