IP Docketing Specialist

Addison Group; San Francisco (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in San Francisco, CA is seeking an experienced IP Docketing Specialist to maintain IP records and track trademark deadlines within a remote or hybrid setup.

You will work closely with senior docketing staff, attorneys, and paralegals to support domestic and international trademark matters, requiring strong organizational skills and deadline discipline. WebTMS experience is highly preferred.

Qualifications

• 3–5+ years of IP docketing experience, preferably in a legal environment.
• Strong knowledge of U.S. and international trademark procedures.
• Experience with electronic trademark databases and filing systems.
• WebTMS experience strongly preferred.

Responsibilities

• Maintain and update IP docketing databases, calendars, and records.
• Monitor trademark filing deadlines, renewals, and other critical dates.
• Assist with domestic and international trademark filings and related documentation.
• Research information through USPTO, TTAB, and other trademark office systems.
• Create and distribute docket reports for attorneys and paralegals.

Skills

IP docketing

Trademark prosecution

Attention to detail

Time management

Education

Bachelor's degree or paralegal certificate

Tools

WebTMS

Job description

Location (city, state): San Francisco, CA / California — Remote or Hybrid

Assignment Type: Direct Hire

Pay: $65,000–$85,000 annually, depending on experience. Compensation may be flexible for highly qualified candidates.

Work Schedule: Full-time, 37.5 hours per week; Pacific Time business hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established legal services organization with a collaborative team of attorneys, paralegals, and legal support professionals. The organization is seeking an experienced IP Docketing Specialist to support its intellectual property practice. This is an excellent opportunity for a detail-oriented professional looking to join an established team while working in a flexible remote or hybrid environment.

Job Description:

The IP Docketing Specialist will be responsible for maintaining accurate intellectual property records and ensuring important trademark deadlines are properly tracked and managed. This individual will work closely with senior docketing professionals, attorneys, and paralegals to support domestic and international trademark matters.

The ideal candidate is highly organized, analytical, proactive, and comfortable working in a deadline-driven environment. Candidates with WebTMS experience are strongly preferred, particularly those who can quickly step into an existing docketing system and contribute with minimal training.

Key Responsibilities:

• Maintain and update IP docketing databases, calendars, and records.
• Monitor trademark filing deadlines, renewals, office actions, and other critical dates.
• Assist with domestic and international trademark filings and related documentation.
• Research information through the USPTO, TTAB, and international trademark office systems.
• Create and distribute docket reports for attorneys, paralegals, and other legal team members.
• Communicate with internal stakeholders regarding approaching deadlines and outstanding docket items.
• Review incoming correspondence and electronic filings to determine appropriate docketing actions.
• Help monitor third-party trademark applications and related intellectual property activity.
• Support improvements to docketing processes, systems, and workflows.
• Maintain a high level of accuracy and ensure established docketing procedures are consistently followed.
• Act as a knowledgeable resource for the legal team on IP docketing-related questions.
• Partner with the Senior IP Docketing Specialist and other members of the legal support team as needed.

Qualifications:

• 3–5+ years of experience in IP docketing, preferably within a law firm or corporate legal environment.
• Strong knowledge of U.S. and international trademark prosecution procedures.
• Experience working with electronic trademark databases and filing systems.
• WebTMS experience strongly preferred.
• Excellent organizational skills and exceptional attention to detail.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet time-sensitive deadlines.
• Strong written and verbal communication skills.
• Comfortable working independently while collaborating effectively with attorneys and legal support staff.
• Bachelor's degree and/or paralegal certificate preferred; equivalent education and relevant experience may be considered.
• Position is available on a remote or hybrid basis.
• Hybrid employees may work from one of several California office locations.
• Remote employees must be able to work Pacific Time hours.
• The client is looking for someone who can get up to speed quickly and take ownership of their responsibilities.
• WebTMS experience is a significant advantage.
• Remote or hybrid flexibility
• Competitive salary with flexibility based on experience
• Work alongside experienced IP professionals
• Opportunity to support a sophisticated intellectual property practice
• Collaborative and professional work environment
• Full benefits package including medical, dental, vision, and 401(k)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.