Docketing Analyst

Troutman Pepper Locke LLP; Boston (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP in Boston seeks a Docketing Analyst to manage IP docketing, maintain accurate records, and support attorneys and staff with deadlines and client information.

You will work with the Docket team to ensure compliance with CFR requirements, use PATTSY/iManage, and perform audits and mass updates while handling confidential information.

Qualifications

• 5+ years of IP docketing experience in Trademark
• Strong experience with domestic and foreign trademark and TTAB matters
• Proficient in docket software applications
• Excellent proofreading skills
• Effective communication skills, both verbal and written
• Ability to work under pressure while producing high volume, accurate results
• Strong attention to detail
• Ability to work independently and as a strong team member
• Ability to collaborate with all departments on IP processes
• Multi-tasking capability with limited supervision

Responsibilities

• Read, sort, and distribute incoming mail from USPTO and other agencies according to procedures
• Ensure daily full docket clearance, monitor workflow and maintain filing logs
• Provide guidance and respond to complex docket-related questions from IP team
• Maintain an accurate docket database and provide reports as required
• Save client and legal documents to PATTSY; upload images to matter-level PATTSY page
• Process abandoned and/or inactive files
• Maintain and distribute a global docket calendar for domestic/international patents, trademarks and inter-parties
• Maintain positive contact with attorneys, staff and clients and observe confidentiality
• Ensure the accuracy and completeness of docketing of documents received from the USPTO within CFR requirements
• Maintain e-files through IP Management System/iManage integration
• Lead audits (US pair inconsistencies, bibliographic audits, PTO audits) as needed
• Lead the team in mass updates and assist with intakes

Skills

IP docketing experience (5+ years)

Trademark law knowledge (US & intl)

Docket software proficiency

Proofreading skills

Attention to detail

Communication skills

Teamwork

Microsoft Office

Independent work

Education

High school diploma or equivalent

College degree or paralegal studies beneficial

Tools

PATTSY IP Management System

iManage

MS Office Suite

Job description

Overview

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

Position: Docketing Analyst

The Docketing Analyst will provide daily detailed, accurate information to IP attorneys and staff regarding client information and deadlines, assisting the overall effective operations of the Docket Department. The Docketing Analyst maintains their assigned docket portfolios, including complex and high-visibility clients and matters, according to established policies and procedures, and performs all job functions for review of documents in alignment with established process and procedure, and exercises discretion and confidentiality in maintaining contact with clients, attorneys, and staff for docket-related matters. The Docketing Analyst works closely with all Docket team members to meet the goals of the firm.

Essential Duties And Responsibilities

• Read, sort, and distribute incoming mail, either from the USPTO, all other foreign government agencies, and/or foreign associates in a timely manner and in accordance with established procedures.
• Ensure daily full docket clearance, including monitoring workflow and maintaining the integrity of the filing logs in accordance with established policies and procedures.
• Provide guidance and respond to more complex docket-related questions and problems from the IP team of attorneys and staff.
• Maintain an accurate docket database and provide reports as required.
• Save client and legal documents to PATTSY; upload images to matter-level PATTSY page.
• Process abandoned and/or inactive files.
• Maintain and distribute an electronic global docket calendar, as assigned, for domestic/international patents, trademarks and inter-parties and as required within established guidelines and procedures.
• Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients.
• Ensure the accuracy and completeness of docketing of documents received from the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies, and/or foreign associates.
• Maintain e-files through the firm’s IP Management System/iManage integration.
• Lead various audits, including auditing US pair inconsistencies, bibliographic audits, and PTO audits for formalities, as needed and assigned.
• Lead the team in completing successful mass updates, such as mass bibliographic data updates; assist with intakes, as needed and assigned.

Knowledge, Skills And Abilities

• In-depth knowledge of both US and international country trademark law with ability to immediately apply knowledge to docket actions.
• Strong knowledge of docket software applications.
• Excellent proofreading skills.
• Ability to identify and analyze complex issues and problems with managing data, including ability to identify discrepancies in audits and biographical data and recommend effective resolution.
• Effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Strong attention to detail.
• Ability to work independently and as a strong team member.
• Ability to work closely with all departments in understanding their processes in order to assist with the day-to-day operations of the IP and HSIP Practice Groups.
• Effective interpersonal skills to be able to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Ability to multi-task, work independently with limited supervision, and work under pressure with high-quality results.
• Proficient in Microsoft Office Suite.

Education And/or Experience

• High school degree or equivalent. College degree or equivalent specialized training (e.g., paralegal studies) beneficial.
• Minimum of five (5) years of progressive Intellectual Property docketing experience in Trademark.
• Strong experience with domestic and foreign trademark and TTAB matters.

The Firm will comply with applicable city or state workplace mandates in effect regarding Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$70,000.00 - $110,000.00