Trademark Docket Manager

Haynes and Boone, LLP; Town of Texas, Fort Worth (WI, TX); On-site; USD 90,000 - 140,000; Full time

Job summary

Haynes and Boone, LLP in the United States seeks a Trademark Docket Manager to oversee the firm's trademark and copyright docketing operations and support the Intellectual Property Department with administrative and management responsibilities.

This role requires expert knowledge of U.S. and international docketing rules, hands-on experience with ANAQUA and TESS, and the ability to lead a team, improve processes, and deliver accurate, timely service to domestic and international clients.

Qualifications

• Comprehensive knowledge of U.S. and international docketing rules and deadlines.
• Advanced experience with IP docketing systems (ANAQUA, TESS, databases).
• Law firm or legal environment experience with supervisory responsibilities.
• Strong quality control and multi-priority management abilities.

Responsibilities

• Manage the firm’s trademark and copyright docket to ensure timely docketing of deadlines.
• Update and maintain operating manuals and guides for docketing activities.
• Interface with attorneys and staff to deliver top‑notch client service.
• Coordinate with Practice Management to maintain and upgrade docketing databases.
• Create docket reports and ensure adherence to firm standards and procedures.
• Train and evaluate docketing staff; conduct annual performance reviews.

Skills

Attention to detail

Project management

Verbal and written communication

Team leadership

Education

Bachelor's degree in business administration

Tools

ANAQUA

TESS

IP databases

Job description

The Trademark Docket Manager is responsible for managing the firm's trademark and copyright docketing operations and supporting the Intellectual Property Department with administrative, procedural, and management responsibilities to ensure the timely and accurate delivery of services to the firm's domestic and international trademark and copyright clients.

Essential Duties

• Manage the firm’s trademark and copyright docket to ensure prompt and correct docketing of deadlines for domestic and international trademark and copyright matters; supervise docketing team in their work to achieve that goal.
• Update and maintain an operating and user manual and guides for the firm’s trademark and copyright docketing activities.
• Interface with Department Chair, Practice Group Leader, paralegals, and attorneys in the group to respond to requests for information and to deliver top‑notch client service.
• Coordinate with Practice Management to ensure that Firm’s trademark and copyright docketing database is maintained, checked for data quality, and upgraded as necessary.
• Create docket reports upon request by attorneys and other firm personnel.
• Ensure that all docketing guidelines and requirements are following Firm’s standards and best practices.
• Monitor and maintain reports for statistical analysis.
• Manage intake of transferred files and entry into docket.
• Establish standards for processing and forwarding of docketed items to ensure docketing policies and procedures are implemented by department personnel.
• Train, mentor, develop, and evaluate trademark and copyright docketing staff.
• Conduct annual performance evaluations; provide performance management counseling for IP Docket Staff.

Reporting Relationship

The Trademark Docket Manager reports to the Director of Administration. Subordinate staff: Trademark and Copyright docketing clerks.

Qualifications

• Comprehensive knowledge of U.S. and international trademark and copyright docketing rules, procedures, and deadlines is required.
• Advanced experience with intellectual property docketing systems, including ANAQUA, TESS, and other international IP databases, is required; experience with docketing conversions is strongly preferred.
• Law firm or legal environment experience, demonstrated supervisory experience, and a proven ability to lead strategic initiatives, implement projects, and develop training programs.
• Strong quality control skills and the ability to manage multiple priorities while maintaining accuracy are essential.

Skills

• Exceptional attention to detail, strong organizational and project management skills, and excellent verbal and written communication abilities.
• Proficiency with technology and software applications is required, along with the ability to train, mentor, and develop staff while fostering collaboration and delivering exceptional client service.
• Flexibility to work beyond standard business hours as needed and regular, dependable attendance are required.

Education

Bachelor’s degree in business administration, Legal Studies, or a related field preferred. An equivalent combination of education and directly related trademark docketing experience may be considered.

Physical Demands

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.; Remains stationary at least 85% of the time.
• This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.
• Occasionally required to move documents or files weighing up to 15 lbs.
• This position requires constant communication and exchange of information with the Firm attorneys, clients and staff.
• This position must be able to inspect and observe information on a computer screen at least 80% of the time.

About the Firm

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27‑story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high‑energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. Haynes Boone is among the fastest‑growing firms in the Am Law 100, providing full-service counsel across sectors, including corporate, energy, financial services, real estate, restructuring, litigation, intellectual property and specialty transactions. The firm represents companies at all stages – many in the Fortune 500 and S&P 500 and hundreds that are well‑funded, exchange‑listed, privately held and/or in emerging‑growth mode. More than 700 lawyers practice across 19 global offices in California, Colorado, Illinois, New York, North Carolina, Texas, Virginia, Washington, D.C., London, Mexico City and Shanghai.

Our Vision of Success: Excellence in inclusion and engagement is a Haynes and Boone core value. We recruit the best and the brightest and seek to attract, retain, and promote individuals who reflect the global marketplace, our clients, and the communities we serve. We strive to create an environment in which each individual at every level has the opportunity to succeed professionally, regardless of age, disability, ethnicity, gender, gender identity and expression, national origin, parental status, race, religion, sexual orientation, and/or socio‑economic experiences. We recognize that our commitment to inclusion and engagement enhances our other core values of commitment to client service and a teamwork culture. Our Culture and Values: Our actions and decisions are driven by our culture and core values: A client‑first focus that demands superior service Teamwork Accountability Mutual respect and trust Civility and humility Inclusion and engagement Highest ethical standards Planning for the firm's long‑term best interests The greater good of the firm over the individual Sound financial management Long‑term stability Community and civic engagement

Our Brand: A unique culture and work environment An exceptional law firm to work for and to be from Leaders in energy, technology, financial services, and private equity Understands and delivers value solutions Works cooperatively with non‑legal service providers to deliver integrated solutions A community leader and influencer Commitment to wellness for attorneys and staff