IP Docketing & Patent Prosecution Assistant

Atricure,-Inc; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

AtriCure, Inc. is seeking an experienced Intellectual Property Administrator to anchor patent lifecycle management and docketing processes. You will collaborate with engineering teams and legal colleagues to prepare filings, maintain records, and manage IP-related billing and reports.

In this role you will support patent prosecution, trademarks, and licenses, contribute to training materials, and ensure clean, organized databases. Strong MS Office skills and attention to detail are essential.

Qualifications

• 3+ years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department.
• Experience in all phases of patent and trademark preparation, filing and prosecution.
• Experience with legal billing administration.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong writing and communication skills.

Responsibilities

• Coordinate and perform intellectual property docketing, reporting and system updates.
• Review, prepare and file patent prosecution documentation.
• Maintain accurate and organized internal databases and records, including reviewing internal electronic files for product updates, legal correspondence, and agreements.
• Provide administrative assistance with tasks related to patents, trademarks, and licenses/agreements.
• Contribute to creation and administration of intellectual property training programs, materials, and presentation decks for internal stakeholders.
• Work with IP and finance teams on the day-to-day billing operations.
• Assist in the management of payments for patent renewals and maintenance fees.
• Administer law firm and vendor onboarding processes for various internal systems.
• Research and respond to billing inquiries from the department, accounting and outside clients.
• Prepare routine portfolio analysis reports in preparation of quarterly presentations.
• Collaborate directly with engineers and inventors in completing and submitting invention disclosures forms, patent applications and gathering related documentation for filings.
• Track inventor awards by collecting and processing data, maintaining the information within IP systems and reporting details to essential parties.

Skills

Strong writing and communicationSkills

Strong organizational skills

Attention to detail

Proactive problem-solving

Education

Associate or Bachelor’s degree in related field or Paralegal certification

Tools

Microsoft Office

IPfolio

Legal Tracker

PatSnap

CPA Global or similar IP management platforms

Job description

AtriCure, Inc. is seeking an experienced Intellectual Property Administrator to anchor patent lifecycle management and docketing processes. You will collaborate with engineering teams and legal colleagues to prepare filings, maintain records, and manage IP-related billing and reports.

In this role you will support patent prosecution, trademarks, and licenses, contribute to training materials, and ensure clean, organized databases. Strong MS Office skills and attention to detail are essential.