Intellectual Property Assistant

Atricure,-Inc; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

AtriCure, Inc. is seeking an experienced Intellectual Property Administrator to anchor patent lifecycle management and docketing processes. You will collaborate with engineering teams and legal colleagues to prepare filings, maintain records, and manage IP-related billing and reports.

In this role you will support patent prosecution, trademarks, and licenses, contribute to training materials, and ensure clean, organized databases. Strong MS Office skills and attention to detail are essential.

Qualifications

• 3+ years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department.
• Experience in all phases of patent and trademark preparation, filing and prosecution.
• Experience with legal billing administration.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong writing and communication skills.

Responsibilities

• Coordinate and perform intellectual property docketing, reporting and system updates.
• Review, prepare and file patent prosecution documentation.
• Maintain accurate and organized internal databases and records, including reviewing internal electronic files for product updates, legal correspondence, and agreements.
• Provide administrative assistance with tasks related to patents, trademarks, and licenses/agreements.
• Contribute to creation and administration of intellectual property training programs, materials, and presentation decks for internal stakeholders.
• Work with IP and finance teams on the day-to-day billing operations.
• Assist in the management of payments for patent renewals and maintenance fees.
• Administer law firm and vendor onboarding processes for various internal systems.
• Research and respond to billing inquiries from the department, accounting and outside clients.
• Prepare routine portfolio analysis reports in preparation of quarterly presentations.
• Collaborate directly with engineers and inventors in completing and submitting invention disclosures forms, patent applications and gathering related documentation for filings.
• Track inventor awards by collecting and processing data, maintaining the information within IP systems and reporting details to essential parties.

Skills

Strong writing and communicationSkills

Strong organizational skills

Attention to detail

Proactive problem-solving

Education

Associate or Bachelor’s degree in related field or Paralegal certification

Tools

Microsoft Office

IPfolio

Legal Tracker

PatSnap

CPA Global or similar IP management platforms

Job description

AtriCure, Inc. provides innovative technologies for the treatment of Afib and related conditions. Afib affects more than 33 million people worldwide. Electrophysiologists and cardiothoracic surgeons around the globe use AtriCure technologies for the treatment of Afib and reduction of Afib related complications. AtriCure’s Isolator® Synergy™ Ablation System is the first medical device to receive FDA approval for the treatment of persistent Afib. AtriCure’s AtriClip® Left Atrial Appendage Exclusion System products are the most widely sold LAA management devices worldwide. AtriCure’s Hybrid AF™ Therapy is a minimally invasive procedure that provides a lasting solution for long-standing persistent Afib patients. AtriCure’s cryoICE cryoSPHERE® probe is cleared for temporary ablation of peripheral nerves to block pain, providing pain relief in cardiac and thoracic procedures. For more information, visit AtriCure.com or follow us on Twitter @AtriCure.

We foster a culture of inclusion by embracing diverse experiences and individuals where everyone’s authentic self is welcome. We offer supporting programs and resources that provide enriching and equitable opportunities for each person to contribute professionally and personally.

POSITION SUMMARY:

This position will serve as a foundational anchor for our patent lifecycle management, assist in maintaining the patent docket, generate reports, and work directly with our engineering teams. While this position is primarily embedded with our patent prosecution team, it maintains a general IP scope with additional opportunities to assist on trademark matters.

ESSENTIAL FUNCTIONS OF THE POSITION:

• Coordinate and perform intellectual property docketing, reporting and system updates
• Review, prepare and file patent prosecution documentation
• Maintain accurate and organized internal databases and records, including reviewing internal electronic files for product updates, legal correspondence, and agreements
• Provide administrative assistance with tasks related to patents, trademarks, and licenses/agreements
• Contribute to creation and administration of intellectual property training programs, materials, and presentation decks for internal stakeholders
• Work with IP and finance teams on the day-to-day billing operations
• Assist in the management of payments for patent renewals and maintenance fees
• Administer law firm and vendor onboarding processes for various internal systems
• Research and respond to billing inquiries from the department, accounting and outside clients
• Prepare routine portfolio analysis reports in preparation of quarterly presentations
• Collaborate directly with engineers and inventors in completing and submitting invention disclosures forms, patent applications and gathering related documentation for filings
• Track inventor awards by collecting and processing data, maintaining the information within IP systems and reporting details to essential parties

ADDITIONAL ESSENTIAL FUNCTIONS OF THE POSITION:

• Regular and predictable work performance
• Ability to work under fast paced conditions
• Ability to make decisions and use good judgment
• Ability to prioritize various duties and multitask as required
• Ability to successfully work with others as well as independently
• Additional duties as assigned

BASIC QUALIFICATIONS:

• 3+ years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department
• Experience in all phases of patent and trademark preparation, filing and prosecution
• Experience with legal billing administration
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong writing and communication skills
• Strong organizational skills with attention to detail and a proactive approach to problem-solving

PREFERRED QUALIFICATIONS:

• Associate and/or Bachelor’s degree in related field or Paralegal certification
• Experience in the medical device or healthcare industry
• Familiarity with IPfolio, Legal Tracker, PatSnap and CPA Global or similar IP management and docketing platforms

OTHER REQUIREMENTS:

• Ability to regularly walk, sit, or stand as needed
• Ability to occasionally bend and push/pull as needed
• Ability to pass pre-employment drug screen and background check

AtriCure has a variety of benefits available for US based employees and their families. Examples include Medical & Dental beginning day 1 of employment, 401K plus match, 30 days of paid Parental Leave, in addition to maternity leave, for new moms and dads, Volunteer Time off, Pet Insurance, and more. Corporate-based employees also have full access to our on-site fitness center and cafeteria. To see a complete list of our benefits, please visit our careers website: https://www.atricure.com/careers-atricure/benefits .

AtriCure participates in the federal E-Verify program to confirm the identity of and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here https://www.e-verify.gov AtriCure is an Equal Employment Opportunity/Affirmative Action employer and provides Drug Free Workplaces. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, protected veteran status, status as an individual with disability, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law(s).

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