Invoicing Specialist - Oracle & Client Billing

WSP Global Inc.; Brownstown (Cambria County); On-site; USD 38,000 - 58,000; Full time

Job summary

WSP Global Inc. in Brownstown, PA seeks an invoicing professional to support project teams by delivering client-specific invoice formats compliant with contract terms and handling high volumes.

You will prepare invoices in Oracle, adjust billings for expenditures, compile supporting documents, and submit through client billing portals while reconciling and resolving submission issues. This role emphasizes accuracy, timeliness, and thorough record keeping with various administrative tasks as

Responsibilities

• Partner with project teams to develop client-specific invoice formats and ensure compliance with invoicing requirements per contract terms and produce complex and/or large volume of client invoices either manual or electronic based on the established invoice template.
• Performs invoice preparation of "client-ready" invoices using Oracle.
• Under direction of the project team, makes appropriate revisions to the invoices including adjustments to project expenditures such as splits or transfers and/or Oracle maintenance including bill rate adjustments.
• Compile and provide supporting documentation (timesheets, expense reports, vendor and subcontractor invoices, etc) as required by the contract.
• Reconcile Oracle with either system generated or spreadsheet-based invoices prior to finalizing draft invoice
• Submit final invoices and required supporting documentation through various client billing portals.
• Monitor portal submissions and assist with resolving submission errors, rejected invoices, or other administrative issues.
• Maintain accurate records of invoice submissions and statuses and assist with follow-up as needed.
• Other duties as assigned

Job description

WSP Global Inc. in Brownstown, PA seeks an invoicing professional to support project teams by delivering client-specific invoice formats compliant with contract terms and handling high volumes.

You will prepare invoices in Oracle, adjust billings for expenditures, compile supporting documents, and submit through client billing portals while reconciling and resolving submission issues. This role emphasizes accuracy, timeliness, and thorough record keeping with various administrative tasks as