Invoicing Specialist

AmeriServe; Tucker (GA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Paid time off

Paid holidays

Job summary

Ameriserve is seeking an Invoicing Specialist in Tucker, GA to manage invoices from creation to closure, verify hours, parts, and pricing, and ensure consistency with service docs. You will collaborate with technicians, dispatch, and parts to resolve discrepancies and support billing processes.

The role requires attention to detail, strong organizational skills, and experience with invoicing systems (NetSuite is a plus). We offer health/dental/vision, retirement matching, PTO, and holidays.

Qualifications

• Experience handling invoices and billing processes.
• Strong attention to detail and accuracy in financial documents.
• Excellent organizational and time-management skills.
• Clear written and verbal communication.

Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Verify service work orders, labor hours, parts used, and pricing before generating invoices.
• Ensure all billing information is complete and matches service documentation.
• Communicate with technicians, dispatch, and the parts department to resolve discrepancies in work orders or billing details.

Skills

Invoicing

Billing

Accounts Receivable

Attention to detail

Communication skills

Tools

NetSuite

Job description

Company Overview

We are an excellent-oriented company that proudly serves Alabama, Georgia, Tennessee, the Carolina's, and Florida area with over 30 years of combined experience. We are a business that provides exceptional quality in the commercial/industrial in HVAC, Refrigeration, Commercial Kitchen Equipment repairs, installation, and maintenance. Ameriserve is on a mission to lead the industry by investing in technicians and owner-operators with expertise and character. We are best in class equipped with industry leading technology, training, training and safety standards. We go above and beyond with proactive, step-above service.

• Salary range $20.00 to $25.00 per hour


• Health, dental, and vision insurance


• Retirement plan with company match


• Paid time off and holidays

Invoicing Specialist

Key Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.


• Verify service work orders, labor hours, parts used, and pricing before generating invoices.


• Ensure all billing information is complete and matches service documentation.


• Communicate with technicians, dispatch, and the parts department to resolve discrepancies in work orders or billing details.

Resolve invoice-related issues promptly and professionally.

Monitor outstanding invoices and assist with follow-ups.

Process adjustments, credits, and corrections as needed

• Assist with daily, weekly, and monthly billing reports and reconciliation.


• Support the accounting department with documentation, record keeping, and administrative tasks related to invoicing.

Requirements

• Prior experience as an invoicing specialist, billing coordinator, accounts receivable clerk, or similar role (experience in HVAC, plumbing, or commercial kitchen repair is a plus).


• Strong attention to detail and accuracy when reviewing financial documents.


• Excellent organizational and time-management skills.


• Strong written and verbal communication skills.

Proficiency with invoicing systems. NetSuite is a plus

• Ability to manage multiple invoices and deadlines simultaneously.

Basic understanding of billing procedures.

Strong problem-solving skills with the ability to resolve invoicing discrepancies.

• Ability to work independently and collaboratively as part of a team.


• Ability to pass a satisfactory background screening and drug test.

Ameriserve is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.