Invoicing Specialist

AmeriServe: Commercial Kitchen and HVAC/R Solutions; Tucker (GA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement plan with company match

Paid time off and holidays

Professional development opportunities

Job summary

Ameriserve is seeking an Invoicing Specialist to prepare, verify, and process customer invoices for HVAC and commercial kitchen services in a fast-paced environment. You will coordinate with technicians, dispatch, and parts to ensure accurate billing and timely collections.

Ideal candidates have invoicing experience, strong attention to detail, and the ability to manage multiple invoices and deadlines while supporting the accounting team with thorough documentation.

Qualifications

• Prior invoicing/billing experience in HVAC or commercial kitchen repair is a plus.
• Strong attention to detail and accuracy when reviewing financial documents.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with invoicing systems; NetSuite is a plus.
• Ability to manage multiple invoices and deadlines simultaneously.
• Ability to pass a satisfactory background screening and drug test.

Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Verify service work orders, labor hours, parts used, and pricing before generating invoices.
• Ensure all billing information is complete and matches service documentation.
• Communicate with technicians, dispatch, and the parts department to resolve discrepancies in work orders or billing details.
• Resolve invoice-related issues promptly and professionally.
• Monitor outstanding invoices and assist with follow-ups.
• Process adjustments, credits, and corrections as needed.
• Assist with daily, weekly, and monthly billing reports and reconciliation.
• Support the accounting department with documentation, record keeping, and administrative tasks related to invoicing.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Invoicing systems

NetSuite experience

Team collaboration

Tools

NetSuite

Job description

Company Overview:

We are an excellent-oriented company that proudly serves Alabama, Georgia, Tennessee, the Carolina's, and Florida area with over 30 years of combined experience. We are a business that provides exceptional quality in the commercial/industrial in HVAC, Refrigeration, Commercial Kitchen Equipment repairs, installation, and maintenance. Ameriserve is on a mission to lead the industry by investing in technicians and owner-operators with expertise and character. We are best in class equipped with industry leading technology, training, training and safety standards. We go above and beyond with proactive, step-above service.

• Salary range $18.00 to $24.00 per hour
• Health, dental, and vision insurance
• Retirement plan with company match
• Paid time off and holidays

Company Overview:

We are an excellent-oriented company that proudly serves Alabama, Georgia, Tennessee, the Carolina's, and Florida area with over 30 years of combined experience. We are a business that provides exceptional quality in the commercial/industrial in HVAC, Refrigeration, Commercial Kitchen Equipment repairs, installation, and maintenance. Ameriserve is on a mission to lead the industry by investing in technicians and owner-operators with expertise and character. We go above and beyond with proactive, step-above service.

Benefits:

• Competitive salary
• Salary range $18.00 to $24.00 per hour
• Health, dental, and vision insurance
• Retirement plan with company match
• Paid time off and holidays
• Professional development opportunities

Invoicing Specialist

Key Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Verify service work orders, labor hours, parts used, and pricing before generating invoices.
• Ensure all billing information is complete and matches service documentation.
• Communicate with technicians, dispatch, and the parts department to resolve discrepancies in work orders or billing details.
• Resolve invoice-related issues promptly and professionally.
• Monitor outstanding invoices and assist with follow-ups.
• Process adjustments, credits, and corrections as needed
• Assist with daily, weekly, and monthly billing reports and reconciliation.
• Support the accounting department with documentation, record keeping, and administrative tasks related to invoicing.

Requirements

• Prior experience as an invoicing specialist, billing coordinator, accounts receivable clerk, or similar role (experience in HVAC, plumbing, or commercial kitchen repair is a plus).
• Strong attention to detail and accuracy when reviewing financial documents.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with invoicing systems. NetSuite is a plus
• Ability to manage multiple invoices and deadlines simultaneously.
• Basic understanding of billing procedures.
• Strong problem-solving skills with the ability to resolve invoicing discrepancies.
• Ability to work independently and collaboratively as part of a team.
• Ability to pass a satisfactory background screening and drug test.

Ameriserve is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.