Invoicing Specialist

VRX, Inc Construction; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account option

401(k) plan with company matching

Job summary

A woman-owned professional services firm in Plano, Texas, is seeking an experienced Invoicing Specialist. In this role, you will manage invoice generation, accounts receivable, and customer billing inquiries. The ideal candidate will have a degree in accounting, at least five years of relevant experience, and advanced proficiency in accounting software such as Ajera/Vantage. The firm offers a comprehensive benefits package including health insurance and a 401(k) plan with company matching.

Qualifications

• Minimum of five years responsible accounting including invoicing, billing, or accounts receivable.
• Knowledge of computerized accounting, but must be able to do a manual set of books.
• Must have excellent interpersonal skills and customer service skills.

Responsibilities

• Create and send accurate, timely invoices for services.
• Cross‑reference billing info with contracts.
• Manage and reconcile AR, track payments, and follow up on overdue accounts.
• Address and resolve customer billing inquiries, errors or disputes.
• Maintain customer billing data in accounting software and Excel.
• Prepare financial reports on billing status and outstanding balances.

Skills

Advanced knowledge of Ajera/Vantage

Proficient in Excel

Strong organization and multi-tasking skills

Exceptional attention to detail

Excellent interpersonal skills

Strong problem-solving skills

Education

Bachelor’s degree in accounting

Tools

Ajera/Vantage

Excel

Job description

VRX is a woman-owned professional services firm certified as a WBE and HUB. The company provides turnkey services to public and private sectors and employs over 200 people across Texas, Oklahoma, and New York.

Position – Invoicing Specialist

Essential Functions

• Invoice Generation – Create and send accurate, timely invoices for services
• Data Verification – Cross‑reference billing info with contracts
• Accounts Receivable – Manage and reconcile AR, track payments, and follow up on overdue accounts
• Issue Resolution – Address and resolve customer billing inquiries, errors or disputes
• System Management – Maintain customer billing data in accounting software (Ajera/Vantage) and Excel
• Reporting – Prepare financial reports on billing status and outstanding balances
• Collaboration – Work with accounting department, project managers, management and clients
• Prepares appropriate schedules and reports as requested by leadership or accountant
• Compliance – Ensure adherence to company policies and accounting standards
• Respond to internal and external e‑mails/phone calls within 24 hours
• Performs other duties as assigned

Education, Experience, and Skills Required

• Bachelor’s degree in accounting, preferred
• Minimum of five years responsible accounting including invoicing, billing, or accounts receivable
• Advanced knowledge of Ajera/Vantage preferred
• Ability to perform several tasks concurrently with ease and professionalism
• Ability to operate calculator, computer, and other general office equipment
• Knowledge of computerized accounting, but must be able to do a manual set of books
• Proficient in Excel
• Strong organization and multi‑tasking skills
• Strong problem‑solving skills
• Exceptional attention to detail
• Must be able to maintain confidentiality at all times
• Must have excellent interpersonal skills and customer service skills

Benefits

VRX, Inc. offers a comprehensive benefit package including Health, Dental, Vision and Life insurance, a Health Savings Account option, and a 401(k) plan with company matching.

Equal Opportunity Employer

VRX, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.