Invoicing Specialist

VRX, Inc.; Plano (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Health Saving Account option

401k plan with company matching

Job summary

A woman-owned professional services firm is seeking an experienced Invoicing Specialist to manage invoicing and accounts receivable processes. This role requires a Bachelor's degree in Accounting, along with a minimum of five years in responsible accounting. Responsibilities include generating invoices, managing accounts, resolving billing inquiries, and maintaining billing data in accounting software. The firm offers a comprehensive benefits package and is committed to equal opportunity employment.

Qualifications

• Minimum of five years responsible accounting, including invoicing and accounts receivable.
• Ability to maintain confidentiality at all times.
• Ability to perform several tasks concurrently with ease and professionalism.

Responsibilities

• Generate and send accurate, timely invoices for services.
• Manage and reconcile accounts receivable, track payments, and follow up on overdue accounts.
• Address and resolve customer billing inquiries, errors, or disputes.

Skills

Advanced knowledge of Ajera/Vantage

Proficient in Excel

Strong organization & multi-tasking skills

Strong problem-solving skills

Exceptional attention to detail

Excellent interpersonal and customer service skills

Education

Bachelor’s degree in accounting

Tools

Accounting software (Ajera/Vantage)

Job description

Established in 2006 by longtime construction engineer Noelle Ibrahim, PE, VRX is a woman-owned professional services firm certified as a WBE and HUB. We provide turnkey services to the public and private sectors. Our specialties include client-focused program and asset management; construction management and inspection; civil engineering; bridge and structural design; utility engineering; and comprehensive environmental services. VRX is more than 200 people strong in offices across Texas, in Oklahoma and New York. Learn more at VRXglobal.com.

Position – Invoicing Specialist

Essential Functions

• Invoice Generation – Create and send accurate, timely invoices for services
• Data Verification – Cross-reference billing info with contracts
• Accounts Receivable – Manage and reconcile AR, track payments, and follow up on overdue accounts
• Issue Resolution – Address and resolve customer billing inquiries, errors or disputes
• System Management – Maintain customer billing data in accounting software (Ajera/Vantage) and Excel
• Reporting – Prepare financial reports on billing status, outstanding balances
• Collaboration – Work with accounting department, project managers, management and clients
• Prepares appropriate schedules and reports as requested by leadership or accountant
• Compliance – Ensure adherence to company policies and accounting standards
• Respond to internal and external e-mails/phone calls within 24 hours
• Performs other duties as assigned

Education, Experience, and Skills Required

• Bachelor’s degree in accounting, preferred
• Minimum of five years responsible accounting including invoicing, billing, or accounts receivable
• Advanced knowledge of Ajera/Vantage preferred
• Ability to perform several tasks concurrently with ease and professionalism
• Ability to operate calculator, computer, and other general office equipment
• Knowledge of computerized accounting, but must be able to do a manual set of books
• Proficient in Excel
• Strong organization & multi-tasking skills
• Strong problem-solving skills
• Exceptional attention to detail
• Must be able to maintain confidentiality at all times
• Must have excellent interpersonal skills and customer service skills

VRX, Inc offers a comprehensive benefit package including Health, Dental, Vision and Life insurance, as well as a Health Saving Account option and a 401k plan with company matching.

NOTICE TO THIRD PARTY AGENCIES: VRX, Inc. does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VRX, Inc. will not consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without a previously signed agreement, VRX, Inc. explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VRX, Inc.

VRX, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.