Invoicing Specialist

Graphic Village; Muncie (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and disability coverage

401(k) with company match

Job summary

Graphic Village is seeking a detail-oriented Invoicing Specialist to support accounting and administrative functions, ensuring accurate financial operations. Ideal candidates have a solid accounting foundation, experience with accounting software, and strong customer service skills.

The role emphasizes data entry, accurate GL coding, invoice allocation, and reconciliation in a fast-paced environment. Collaboration with internal teams and clients is essential to resolve billing issues.

Qualifications

• Experience with accounting software such as QuickBooks, Sage, or similar systems preferred.
• Strong data entry skills with high attention to detail and accuracy.
• Familiarity with governmental or nonprofit accounting standards is a plus.
• Solid analytical skills, including the ability to review financial data and perform account analysis.
• Effective communication skills, including professional phone and email etiquette.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Basic math and problem-solving skills required.

Responsibilities

• Data entry and maintain accurate financial records using accounting systems such as Sage, Coupa, Ariba, and other platforms.
• Ensure proper general ledger coding and maintain accurate financial documentation.
• Split and allocate invoices across multiple markets and/or vendors as required.
• Perform account reconciliations to verify the accuracy of financial data.
• Support general bookkeeping activities.
• Respond promptly to billing inquiries via phone and email, providing excellent customer service.
• Collaborate with internal teams and external clients to resolve billing discrepancies and determine appropriate invoice allocations.
• Apply technical accounting knowledge to support daily financial operations.

Skills

Data entry

Attention to detail

Communication

Multitasking

Analytical skills

Time management

Math basics

Tools

QuickBooks

Sage

Coupa

Ariba

Job description

Summary/Objective

Graphic Village is seeking a detail-oriented and organized

Summary/Objective

Graphic Village is seeking a detail-oriented and organized Invoicing Specialist to join our team. The ideal candidate will support a variety of accounting and administrative functions, ensuring accuracy and efficiency across financial operations. This is an excellent opportunity for individuals with a strong foundation in accounting principles, financial systems, and customer service to thrive in a fast-paced environment.

Essential Functions

• Perform data entry and maintain accurate financial records using accounting systems such as Sage, Coupa, Ariba, and other platforms
• Ensure proper general ledger coding and maintain accurate financial documentation
• Split and allocate invoices across multiple markets and/or vendors as required
• Perform account reconciliations to verify the accuracy of financial data
• Support general bookkeeping activities
• Respond promptly to billing inquiries via phone and email, providing excellent customer service
• Collaborate with internal teams and external clients to resolve billing discrepancies and determine appropriate invoice allocations
• Apply technical accounting knowledge to support daily financial operations

Qualifications & Skills

• Experience with accounting software such as QuickBooks, Sage, or similar systems preferred
• Strong data entry skills with high attention to detail and accuracy
• Familiarity with governmental or nonprofit accounting standards is a plus
• Solid analytical skills, including the ability to review financial data and perform account analysis
• Effective communication skills, including professional phone and email etiquette
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Basic math and problem-solving skills required

Benefits

Graphic Village offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Life insurance and company-paid disability
• 401(k) plan with company match
• A collaborative and innovative work environment

AAP/EEO Statement

Graphic Village is committed to using recruiting and hiring techniques that attract a diverse pool of applicants. We will use selection criteria, processes and techniques that are fair; that identify quality applicants with the necessary skill set for success; and that have no adverse impact on minorities, women, disabled persons or members of other protected classes.

It is Graphic Village policy to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, marital, military, veteran or citizenship status, pregnancy, childbirth or related medical condition, or any other status protected by law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.