Billing Specialist

ARCXIS; Thousand Oaks (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

ARCXIS is seeking a Billing Specialist to support billing operations in Thousand Oaks, California. The role involves preparing and issuing customer invoices, reviewing billing for accuracy, and managing accounts receivable tasks.

Qualified candidates should have 1-2 years of experience in billing or invoicing, proficiency in Microsoft Excel, and attention to detail. The position requires good communication skills and the ability to handle customer inquiries professionally.

Qualifications

• 1-2 years of experience in accounting, billing, or accounts receivable preferred.
• Strong attention to detail and accuracy with financial information.
• Good verbal and written communication skills.

Responsibilities

• Prepare and issue customer invoices and credit memos.
• Review billing details for accuracy and maintain organized billing records.
• Research billing discrepancies and assist with accounts receivable tasks.

Skills

Accounting

Billing

Invoicing

Microsoft Excel

Education

High school diploma or equivalent

Associate's degree in accounting or finance

Tools

QuickBooks

ERP systems

Job description

Company Overview

ARCXIS, headquartered in Houston, Texas, is the leading provider of inspection, design, engineering, energy efficiency, and quality assurance services for the U.S. residential construction industry. With a nationwide presence, ARCXIS serves builders across the continental United States, delivering innovative solutions that enhance efficiency, performance, and compliance in new home construction.

Our national team brings together years of expertise, offering a comprehensive suite of services that support builders in constructing high-quality, high-performance, energy-efficient homes. Through cutting-edge technology, industry knowledge, and a commitment to excellence, ARCXIS continues to set the standard for residential construction services.

To learn more, visit www.arcxis.com

Position Overview

The Billing Specialist supports billing operations by preparing, issuing, and tracking customer invoices and related billing documents. This role assists with accounts receivable tasks, responds to billing inquiries, and helps ensure accurate revenue recording, timely collections, and proper documentation.

Key Responsibilities

• Prepare and issue customer invoices, credit memos, and debit memos in accordance with contract terms and purchase orders.
• Review billing details for accuracy, including rates, quantities, discounts, taxes, and billing periods.
• Enter, update, and maintain billing and customer information in the accounting system.
• Research billing discrepancies, customer disputes, and payment issues; elevate unresolved matters as needed.
• Maintain organized billing files, records, and supporting documentation for internal review and audit purposes.
• Assist with monthly reconciliations between billing reports and the general ledger.
• Prepare basic billing reports, metrics, and account summaries as requested.
• Respond to internal and external billing inquiries in a professional and timely manner.
• Support accounts receivable processes, including invoice follow-up and collection-related documentation.

Required Qualifications

• High school diploma or equivalent required; associate’s degree or coursework in accounting, finance, or a related field preferred.
• 1–2 years of experience in accounting, billing, invoicing, or accounts receivable preferred.
• Familiarity with accounting or ERP systems, such as QuickBooks or similar platforms.
• Proficiency in Microsoft Excel and basic data entry.
• Strong attention to detail and accuracy with numbers and financial information.
• Good verbal and written communication skills for customer and internal interactions.
• Ability to prioritize tasks, meet deadlines, and manage a moderate workload.

Key Competencies

• Accuracy and attention to detail
• Problem-solving and investigative mindset
• Customer service orientation
• Time management and organization
• Confidentiality and integrity
• Accountability and follow-through