Invoicing Specialist

Ryan Fireprotection Inc.; Noblesville (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

Ryan Fireprotection Inc. in Noblesville, IN is seeking an Invoicing Specialist to support finance operations from work order data through final invoice. The role emphasizes precision in billing, timely collections, and ensuring project profitability through accurate cost capture.

You will collaborate with service and project managers to verify margins and handle customer invoicing workflows. The ideal candidate brings accounting or billing experience, strong attention to detail, and proficiency

Qualifications

• Experience in an accounting or billing role, with a solid understanding of how invoicing works end-to-end.
• Hands-on experience processing work orders - including data, hours, units, and T&M billing.
• Solid understanding of accounting principles and procedures.
• Strong attention to detail and a commitment to accuracy in every invoice.
• Proficiency in Microsoft Office and accounting software.
• Clear communication skills and the ability to work both independently and collaboratively.

Responsibilities

• Create invoices for service and repair T&M work orders, reviewing expenses and tickets to ensure accurate customer billing.
• Process work orders including data, hours, units, and time-and-materials details with precision.
• Update account information to support timely collections.
• Partner with service and project managers to confirm all job costs are captured and billed at appropriate margins.
• Interact with customers back office team when submitting invoices or working through details

Skills

Attention to detail

Independent work

Strong communication

Team collaboration

Tools

Microsoft Office

Accounting software

Job description

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Position:Invoicing Specialist

Location: Noblesville, IN

Job Id:940

# of Openings:1

Department: Accounting

Position Overview:
Ryan Fireprotection is looking for a detail-oriented Invoicing Specialist to support our finance operations. This role is essential to keeping our billing accurate, our collections timely, and our project managers supported from work order to final invoice.

Key Responsibilities:

• Create invoices for service and repair T&M work orders, reviewing expenses and tickets to ensure accurate customer billing.
• Process work orders including data, hours, units, and time-and-materials details with precision.
• Update account information to support timely collections.
• Partner with service and project managers to confirm all job costs are captured and billed at appropriate margins.
• Interact with customers back office team when submitting invoices or working through details

Qualifications:

• Experience in an accounting or billing role, with a solid understanding of how invoicing works end-to-end.
• Hands-on experience processing work orders - including data, hours, units, and T&M billing.
• Solid understanding of accounting principles and procedures.
• Strong attention to detail and a commitment to accuracy in every invoice.
• Proficiency in Microsoft Office and accounting software.
• Clear communication skills and the ability to work both independently and collaboratively.

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