Invoicing Specialist

GrayMar Environmental Services, LLC; Cherry Hill Township (NJ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid time off and holidays

Company-paid life insurance

Disability coverage

Job summary

GrayMar Environmental Services, LLC is seeking an Invoicing Specialist to support large company contracts by preparing and verifying invoices, ensuring accuracy, and dispatching them to clients promptly.

The role emphasizes attention to detail, data integrity, and collaboration with administrative and billing teams to maintain compliant and timely invoicing processes.

Qualifications

• High school diploma, GED, or equivalent required.
• Bachelor's degree preferred.
• At least 2 years of invoicing/billing experience.
• Proficient computer skills with Excel, Word, SharePoint, Email, Adobe, etc.
• Excellent written and oral communication skills.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Managing databases and payment systems.
• Verifying client information.
• Listing the due amount and itemized account of goods and services.
• Charging accurate tax.
• Creating invoice packages with supporting back up documentation.
• Efficient filing and electronic filing.
• Branch invoicing support.
• Open Invoice reports with detailed notes.
• May assist with other administrative activities as needed.
• Perform other related duties as assigned.

Skills

Safety-first mindset

Attention to detail

Time management

Excel

Word

SharePoint

Email

Teamwork

Education

High school diploma, GED, or equivalent

Bachelor's degree preferred

Tools

Excel

Word

SharePoint

Email

Adobe

Job description

GrayMar Environmental Services continues to expand its national footprint while remaining firmly grounded in the values that define who we are. We live by Respect, Integrity, Safe Work Practices, Excellence in Service, and a deep sense of Family -a commitment we proudly call RISE through Caring.

We specialize in environmental remediation, health and safety, hazardous materials management, waste disposal, and environmental emergency response. Through comprehensive and sustainable solutions, we help our clients and the communities we serve manage risk, maintain compliance, and protect the environment. Safety is our top priority, and we take pride in our highly skilled, dedicated team that works together to get the job done safely-every time.

At GrayMar, every employee is seen, heard, and valued, not as a number, but as a member of our family. Our culture supports continuous learning, professional development, and long-term career growth. We offer a robust benefits package that includes wellness programs, a 401(k) with company matching, spending account options, and comprehensive medical, dental, and vision coverage. We also provide company-paid life and disability coverage (long and short-term), ensuring our employees are supported both in and out of the field.

Inclusion at GrayMar is not just an initiative; it is fundamental to how we innovate and grow. We draw strength from diverse experiences and perspectives and foster an inclusive environment where every voice matters. As we continue to grow nationwide, we remain committed to delivering exceptional service to our customers while building a workplace where people feel safe, supported, and proud to belong.

Position Overview

The Invoicing Specialist will assist in writing invoices for large company contracts, check for accuracy, and send them to clients in an efficient and timely fashion.

Key Responsibilities

• Managing databases and payment systems.
• Verifying client information.
• Listing down the due amount and itemized account of goods and services.
• Charging accurate tax.
• Creating invoice packages with supporting back up documentation, such as vendor bills, manifests, and spill reports.
• efficient filing and electronic filing.
• Branch invoicing support.
• Open Invoice reports with detailed notes.
• May assist with other administrative activities as needed.
• Perform other related duties as assigned.

Desired Qualifications

• Strong work ethic with a safety-first mindset.
• Ability to work independently or part of a team while managing multiple tasks and deadlines.
• Excellent written and oral skills.
• Strong problem-solving skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks.
• Excellent time management and proven to meet deadlines.
• Proficient computer skills with multiple programs such as Excel, Word, SharePoint, Email, Adobe etc.
• Good attitude and be a team player.

Education and Experience Required

• High school diploma, GED, or equivalent required.
• Bachelor's degree preferred.
• At least 2 years of experience in an Invoicing Specialist, Billing Specialist or similar role required.
• Comprehensive health benefits coverage after 60 days of full-time employment.
• 401(k) with possible yearly company match.
• Company paid STD, LTD, and life insurance.
• Company paid time off and holidays.
• Career path programs and ongoing company paid training.
• Family culture with positive and safe work environments.

Disclaimer: This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of GrayMar Environmental Services, LLC.

GrayMar Environmental Services, LLC is an Equal Opportunity Employer. Employment opportunities at GrayMar are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, victims of a QAOV and those with a family member who is a victim of a QAOV, national origin, age, veteran status, disability, genetic information, or any other characteristics protected by law.