FlexSteel - Invoice Specialist

Cactus, Inc.; Baytown (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

FlexSteel is seeking an accounting/billing professional to support invoicing and accounts receivable processes. You will prepare invoices, maintain billing records, and assist with reporting using the in-house system and ERP tools.

The role requires strong attention to detail, excellent communication, and the ability to work in a fast-paced environment. Office-based with potential for remote work as needed.

Qualifications

• High school diploma or equivalent required.
• AAS and/or combination with commensurate experience preferred.
• 3–5 years of billing experience is a plus.
• Experience in a fast-paced environment; stress tolerance and conflict management skills.
• Proficient in MS Office and other accounting software.
• Hands-on experience with an ERP system.

Responsibilities

• Prepare accurate invoices using in-house system detailing amount due for product(s) and/or services shipped; may include itemizing details.
• Prepare customer specific invoicing reports and maintain records of invoices and any supporting documents.
• Input invoices in customer AP systems when required.
• Mail customer invoices to appropriate parties when required.
• Support the month/year end closing process by assisting Corporate Controller.
• Assist in resolving any billing discrepancies or questions.
• Keep current and up to date on customers’ invoicing requirements.
• Verify accuracy of billing data and revise any errors.
• Perform other administrative duties for the Accounting Department.

Skills

Invoicing accuracy

Communication skills

Organizational skills

Detail oriented

Team oriented

Stress/conflict management

Education

High school diploma or equivalent

AAS or equivalent preferred

Tools

MS Office

ERP system

Job description

FlexSteel (www.flexsteelpipe.com) is an innovation driven flexible pipe technology company. The Company comprises a hard-working, driven and dedicated team united by a commitment to Human Development, Quality, Delivery, Innovation and Productivity Excellence in all we do. The culture of FlexSteel can be described as energetic and passionate, which is felt daily throughout the company. FlexSteel embodies teamwork with a focus on hiring top talent and developing employees. Supports the Corporate Controller with invoicing customers, preparation of data analysis, and administrative functions for the Accounting Department. Committed to working in a team-oriented environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual in this position must use initiative and judgment arranging job details to achieve predetermined objectives. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare accurate invoices using in house system detailing amount due for product(s) and/or services shipped; may include itemizing details
• Prepare customer specific invoicing reports and maintain records of invoices and any supporting documents
• Input invoices in customer AP systems when required
• Mail customer invoices to appropriate parties when required
• Support the month/year end closing process by assisting Corporate Controller
• Assist in resolving any billing discrepancies or questions
• Keep current and up to date on customers’ invoicing requirements
• Verify accuracy of billing data and revise any errors
• Perform other administrative duties for the Accounting Department.

SUPERVISORY RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• There are no supervisory responsibilities

EDUCATION, EXPERIENCE and QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• A high school diploma or equivalent is required.
• AAS and/or combination with commensurate experience is preferred.
• 3-5 years of billing experience is a plus.
• Experience working in a fast-paced environment; stress tolerance and conflict management skillsJD Template Date: 11/10/2022 Page 2 of 2 Classification Code C
• Proficient in MS Office and other accounting software
• Hands on experience with an ERP system.
• Ability to take care of customers’ needs while following company procedures
• Excellent communication skills and organizational skills
• Detail oriented
• Ability to work well in a team environment
• Knowledge of accounts receivable; knowledge of office administration and procedures
• Ability to perform work accurately and thoroughly
• This position may require:
• Background checks
• Medical examinations
• Safety certifications
• Valid driver's license
• Ability to wear personal protective equipment (PPE)
• Working in various weather conditions
• Travel to remote locations
• Cactus Companies maintains a drug-free workplace and participates in E-Verify.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Positions: This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:
  • Sit for extended periods at a desk and work on a computer
  • Use hands to finger, handle, or feel objects, tools, or controls
  • Reach with hands and arms
  • Talk and hear
  • Occasionally lift and/or move up to 25 pounds
  • Walk or stand periodically throughout the day
  • Maintain sustained concentration on computer screens
• Work under deadlines with frequent interruptions

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Positions: This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:
• Normally work in an office environment or from home as needed by the business; however, occasionally may work at a branch location or manufacturing facility.
• Occasionally may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc., while visiting a branch location or manufacturing facility.
• The noise level in the work environment is usually moderate.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law. Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.