Invoicing Coordinator I

Hulcher Services Inc.; Town of Texas (WI); On-site; USD 34,000 - 52,000; Full time

Job summary

Hulcher Services Inc. in Wisconsin is seeking an entry-level Accounts Receivable Clerk responsible for invoicing and basic AR tasks under supervision.

You will review documents, process data, and coordinate with field teams to resolve billing issues, while ensuring accuracy and compliance with company procedures.

Qualifications

• 2 years of general office experience or equivalent
• Basic understanding of invoicing processes
• Proficient in MS Word, Excel and email applications
• Detail oriented with strong numerical skills
• Ability to identify discrepancies and take corrective actions

Responsibilities

• Review customer service logs, daily work reports, subcontractor bills and related docs for completeness and accuracy
• Process data with a high level of accuracy
• Verify data and correct errors
• Coordinate with field personnel and internal departments to resolve billing issues
• Update tracking system to reflect job status
• Identify payroll discrepancies and request corrections
• Assist with special projects and process improvements

Skills

Data entry accuracy

10 Key by touch

Detail oriented

Written communication

Verbal communication

Basic math

Geography knowledge

Spreadsheet skills

Word processing

Database awareness

Education

High School Diploma or equivalent

Tools

MS Excel

MS Word

Email clients

Database software

Job description

Description

General Summary: Responsible for entry level invoice preparation from basic to moderately complex accounts receivable records in a timely manner under close supervision.

Positions reporting to this position: None

Duties and Responsibilities (functions considered essential are marked by an *):

• *Reviews customer service logs, daily work reports, subcontractor bills, receipts, permits, tolls, timesheets and/or other related documentation for completeness and accuracy
• *Processes data with a high level of accuracy
• *Verifies data and corrects errors
• *Coordinates with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner
• *Updates tracking system to reflect job status
• *Identifies payroll discrepancies and requests corrections
• Performs special projects including customer specific research, audit support and process improvement
• Performs other incidental and related duties as required

Requirements

Educational Requirements:

High School Diploma or equivalent

Required Certification/Licensure:

None

Experience Requirements:

2 years’ general office experience or equivalent combination of work experience and/or education

Knowledge / Skills:

Basic understanding of job life cycle from initial customer service call until invoice is finalized. Basic word processing, database, e-mail and spreadsheet applications skills; 10 Key by touch; detail oriented; basic understanding of office practices and procedures; ability to identify discrepancies and determine alternative courses of action; good written and verbal communication, basic math and geography skills; basic ability to analyze and solve problems. Ability to communicate with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner. Working knowledge of customer invoicing agreements.

Physical Demands:

Job requires ability to sit for long periods of time, work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 25 pounds.

Working Conditions:

Employee primarily works in a standard indoor office environment. Field environment may include field office trailers, hotels, exposure to outside weather conditions, extreme cold, extreme heat, including wet and/or humid conditions.

Position Interacts With (indicate internal and external contacts):

Company and subsidiary company staff and management