Invoicing Coordinator I

Hulcher Services Inc.; Denton, Northern (TX, KY); Hybrid; USD 32,000 - 52,000; Full time

Job summary

Hulcher Services Inc. in Denton, TX seeks an entry-level invoice clerk to prepare accounts receivable records under close supervision. You will handle data entry, verification, and basic billing tasks to support timely invoicing.

The role emphasizes accuracy, communication with field personnel, and collaboration with internal teams. A High School Diploma and 2 years of general office experience are required, with basic computer and math skills.

Qualifications

• High School Diploma or equivalent required.
• Two years of general office experience or equivalent education.
• Basic understanding of invoice life cycle and billing processes.

Responsibilities

• Reviews customer service logs, timesheets, and related docs for completeness and accuracy.
• Processes data with a high level of accuracy and verifies data integrity.
• Coordinates with field personnel and internal departments to resolve billing issues.
• Updates tracking system to reflect job status and progress.
• Identifies payroll discrepancies and requests corrections.
• Performs special projects and other duties as needed.
• Support special projects including customer research and process improvements.
• Perform other related duties as required.

Skills

Data entry

Attention to detail

Communication skills

Microsoft Excel

Basic math

Office software

Education

High School Diploma

Tools

Billing software

Database systems

Database systems

Job description

Description

General Summary: Responsible for entry level invoice preparation from basic to moderately complex accounts receivable records in a timely manner under close supervision.

Positions reporting to this position: None

Duties and Responsibilities (functions considered essential are marked by an *):

• *Reviews customer service logs, daily work reports, subcontractor bills, receipts, permits, tolls, timesheets and/or other related documentation for completeness and accuracy
• *Processes data with a high level of accuracy
• *Verifies data and corrects errors
• *Coordinates with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner
• *Updates tracking system to reflect job status
• *Identifies payroll discrepancies and requests corrections
• Performs special projects including customer specific research, audit support and process improvement
• Performs other incidental and related duties as required

Requirements

Educational Requirements:

High School Diploma or equivalent

Required Certification/Licensure:

None

Experience Requirements:

2 years’ general office experience or equivalent combination of work experience and/or education

Knowledge / Skills:

Basic understanding of job life cycle from initial customer service call until invoice is finalized. Basic word processing, database, e-mail and spreadsheet applications skills; 10 Key by touch; detail oriented; basic understanding of office practices and procedures; ability to identify discrepancies and determine alternative courses of action; good written and verbal communication, basic math and geography skills; basic ability to analyze and solve problems. Ability to communicate with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner. Working knowledge of customer invoicing agreements.

Physical Demands:

Job requires ability to sit for long periods of time, work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 25 pounds.

Working Conditions:

Employee primarily works in a standard indoor office environment. Field environment may include field office trailers, hotels, exposure to outside weather conditions, extreme cold, extreme heat, including wet and/or humid conditions.

Position Interacts With (indicate internal and external contacts):

Company and subsidiary company staff and management